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Transport Assistant job at Aldelia | Apply Now
Are you looking for Transport jobs in Uganda 2025 today? then you might be interested in Transport Assistant job at Aldelia
Kampala, Uganda
Full Time
About the Organisation
ALDELIA is a premier global service provider specializing in Human Capital and Corporate Social Responsibility (CSR). Their core offerings include expert recruitment services (headhunting) for both local talent and expatriates, comprehensive payrolling management, efficient outsourcing solutions, and technical assistance. With operations spanning over 35 countries across Africa, the Middle East, and South America, ALDELIA is committed to delivering exceptional human resource solutions tailored to meet the unique needs of diverse markets. Their extensive experience and deep understanding of these regions enable them to connect the right talent with the right opportunities, fostering growth and success for both businesses and individuals.
Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.
Job Title
Transport Assistant job at Aldelia
Aldelia
Job Description
Job Title: Transport Assistant
Organisation: Aldelia Uganda
Duty Station: Kampala, Uganda
Reports to: Transport Coordinator
Job Summary:
Effecting receipt of duly signed and stamped copies of ALL documents that went out for delivery to Customer sites and checking for comments/complaints on them.
Escalating documents where there are valid complaints to OMP for guidance and effecting follow-up action on such complaints. ·
Prompt and accurate processing of Transport Contractor bills and claims. · Implementing timely Transit Loss Invoicing to Supply (and Distribution) Transport Contractors, collection of outstanding and monitoring credit on these accounts. · Monitor and report volume and earnings for each Transport Contractor every month (for a check against our contractual obligations and cost tracking).
Duties, Roles and Responsibilities
Prompt / Accurate Freight Bills Processing:
The Transport Assistant ensures that freight bills are promptly received, processed accurately by checking that the deliveries are all confirmed as received by the Customer, the dues are correctly accrued in SPE and the computation is correct.
Transit Loss & Other Billings To Transport Contractors:
Compile and forward ALL transit loss invoices to Transport Contractor. Ask for payment to be made on time and follow-up to ensure this is done.
Collection Of Copies of ALL Delivery Documents from Customers:
Keep a daily record of copies of ALL the delivery documents that are expected back. On daily basis, receive these, tally them to what is expected and examine them for any complaints before filing.
Monitoring Transport Contractor Accounts Statements:
Regularly issue statements to Transport Contractors. Highlight disputed items for resolution and keep level of outstanding in check.
Challenges:
Thoroughness while handling large amounts of documentation and checking them for accuracy.
Consistency and timeliness in processing documentation for Contractor Invoicing, Freight bills, etc.
KPIs:
No of loss claims invoiced to Transport Contractors (100%)
No of delivery documents returned after due endorsement (100%)
Over-dues that are not paid up / delayed payments from Transport Contractor (None) -Freight Claims that are not accurately processed (None)
Freight claims whose processing is delayed (None) Complexities: Complexities related to the Transport Assistant’s job are the requirement that the Transport Assistant works closely with Transport Contractors and their Representatives to get payments due to both Shell and the Contractor done on time and the statements with each of the Contractors are kept clean. Decision Making:
The Transport Assistant decides on:
When bills from Contractors must come in for processing – When documents for confirmation of delivery must be brought back
Customer complaints that should be escalated or those that are not valid – Details regarding the build up of cost of deliveries (distances to sites)
Highlighting Overdue payments from the Transport Contractors Contacts: The job of the Transport Assistant will require regular liaison with the following parties:
Transport Contractors & Supervisors -Sector / Territory Managers -Customers
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
The Transport Assistant should have knowledge and skills in the following areas:
Working with spreadsheets in MS Applications
Ability to accurately check a large number of documents
Capability to work with SAP and extract accrual reports from the system
Basic Accounts knowledge and ability to keep statements / oversee credit.
Relationship
How to Apply
All candidates should send their applications online at the Apply Button below.
Deadline: 11th April 2025
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