​

Duties and Responsibilities

• Identify documents/ records to be transferred from central archive to the repository in line with the bank Policy

• Update the Records and Stores registers with new documents received from departments and branches

• Receive, sort, organize and arrange records/stationery items in specific areas of the stores for ease of retrieval in line with records management policy

• Register all documents leaving the archive for easy tracking and accountability purposes

• Locate and retrieve records for day to day running of the bank

• Identify records and documents for either permanent preservation or destruction in line with records retention schedules

• Carry out records tracking to ensure that all records are returned to the archive in time

• Ensure that right quality and quantity of stationery items requested for are delivered

• Issue stationery items to all departments and branches in accordance with the requisition forms duly signed by the Heads of Departments or Branch Managers and approved by Assistant Manager Records and Stores

• Submit a report of stationery stock levels to Assistant Manager Records and Stores and sspecify items in the store that require replenishment

• Ensure that no unauthorized persons access the stores & archives all the time

• Comply with AML/CFT/CPF policies and procedures

Key Performance Indicators

• Timely identification of documents to be transferred

• Updated Records and Stores registers

• Stock levels status reports

• Timely retrieval of requested records from Central stores

• Properly signed off delivery notes

• Timely issuance of stationery items to departments and branches

• Timely submission of a report on stationery stock levels

• Updated stores access register