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Senior Bilingual Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) | Apply Now
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Kampala, Uganda
Full Time
About the Organisation
Pursuant to various resolutions of the United Nations General Assembly, the Organization of African Unity, the Conference of Ministers of the United Nations Economic Commission for Africa (UNECA), between 1980 and 1989 and the supportive decisions by the United Nations Congresses on the Prevention of Crime and the Treatment of Offenders, the idea of founding the United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) was realized.The Statute for its establishment was adopted in April, 1989 by the Conference of Ministers of ECA. The establishment of UNAFRI with specified statutory objectives arose out of the recognized urgent need to start servicing, on continuous basis the increasing crime prevention and control problem in the African region.The justification for its establishment remains the need to endeavor to prevent the problem of crime and delinquency from subverting development and gains of development of the countries of Africa. The establishment of UNAFRI was in fact long overdue considering in the first instance that comparable Institutes had been established for Asia and Far-East (UNAFEI) in 1961, Latin America (ILANUD) in 1975, European countries (HEUNI) in 1982, and the effects of their work underline the suitability/appropriateness of the regional approach to problems of crime prevention and criminal justice.Consequently, UNAFRI is a useful mechanism in the African region for promoting the active cooperation of Governments, academic institutions and experts in the field, in addition to assisting the countries in mobilizing their human and administrative potential, and deploying efforts for harmonious growth with a view to promoting self reliance and sustained development, while responding at the same time, to the crime problem with dynamic programs
Job Title
Senior Bilingual Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
Job Description
Post: Senior Bilingual Secretary
Category: Senior General Service staff, Full-time position
Salary Scale: GS10/I - UNAFRI Salary Scale.
Contract Duration: Initially, One (1) year with the possibility of extension upon satisfactory performance and availability of funds.
Age: Candidates below the Age of 50 years should apply.
Nationality: This job is open to candidates who are Ugandan Nationals.
Organizational Setting and Reporting: The post is at the United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) in Kampala, Uganda.
Duties, Roles and Responsibilities
Responsibilities:
The Senior Bilingual Secretary, under the direction and the authority of the Director-General, shall:
Be fluent in written and spoken French and English languages.
Translate documents either from French to English or vice versa.
Monitor, coordinate and scrutinize translation of Institute’s documents.
Take dictation, transcribe and presents accurate and error free work reports.
Manage records databases through scanning and filing systems.
Requisition for and manages office stationery and equipment for the Director General’s Office.
Serve as a Personal Assistant to the Director General.
Draft official letters, compiles and prepare reports, presentations, correspondences, documents, manuscripts and meeting minutes.
Draw up, monitor the appointments and work programs for Directors and remind them of important tasks and deadlines.
Coordinate and organize bookings for meetings, events, workshops and conferences by drawing the agenda and taking minutes.
Plan and organize travels for the Director General domestically, internationally and booking for visas and accommodations.
Dispatch documents to be sent by courier company.
Receive office’s incoming mails, telephone calls and supervises outgoing mails by responding, passing on messages or highlighting them for the Director General’s attention.
Ensure security of office records and documents.
Manage office protocol and media issues.
Act as the point of contact between the Director General and internal/external clients.
Guide and supervise secretarial best office practices.
Ensure cleanliness and orderliness of the Director General’s office.
Perform any other duties as assigned by the Director General.
SERVICES
COMMERCIAL
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INDUSTRIAL
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RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
The applicant must hold, from a recognized university, a bachelor’s degree in secretarial studies or bachelor’s degree in information and office management. A diploma in public administration or management will be an added advantage
Bilingual Secretarial Certificate.
Proficiency in both English and French.
At least Seven (7) years’ experience in a reputable organization.
Excellent interpersonal and communication skills.
Proficiency in the use of computers, internet and MS Office program.
Knowledge of office management systems and procedures.
Outstanding organizational skills and typing skills.
How to Apply
Closing Date: 6th January 2025 at 5:00pm
Method of Application:
Candidates should submit along with their application a copy of the Curriculum Vitae indicating the following
(i) Names in Full;
(ii) Place and Date of Birth;
(iii) Marital Status;
(iv) Home Address;
(v) Present contact address;
(vi) Nationality;
(vii) Number of Children (if any);
(iii) Secondary and postsecondary education, including dates and names of institutions attended;
(ix) Academic and professional qualifications with dates;
(x) Working experience with dates;
(xi) Detailed list of publications and journals in which they have been published;
(xii)Extra-curricular activities;
(xiii) Names and addressed of three (3) referees; and
(xiv) Proposed date of availability for duties if appointed. All applications with supporting documents should be forwarded to the Director General through the address indicated below:
The Director-General
United Nations African Institute for the Prevention of Crime and
The Treatment of Offenders (UNAFRI)P. O. Box 10590 Kampala, Uganda
Email: unafri@unafri.or.ug
NB: No physical submissions will be accepted at UNAFRI Office.
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