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Senior Administrator - Kampala job at Insieme Si Può (ISP) | Apply Now
Are you looking for administrative jobs in Uganda 2025 today? then you might be interested in Senior Administrator - Kampala job at Insieme Si Può (ISP)
Kampala, Uganda
Full Time
About the Organisation
Together Si Can was born on 8 June 1983 from the idea of a small and courageous group of founding members who ventured into this enterprise without any economic starting point, but animated by strong ideals and great hopes.
The Cooperative was born from the historical tradition of the ACLI and owes its name "Together Si Can" to the motto ACLI 1982 - 1983. The cultural references of Insieme Si Can are those of the masters of Christian social doctrine: the Blessed Giuseppe Toniolo, the politician and trade unionist Giuseppe Corazzin, Cardinal Pietro Pavan, and the French philosophers Jacques Maritain and Emmanuel Mounier. The thinking of these intellectuals is the foundation of a cooperative that enhances the principles of mutuality and solidarity, which operates on a non-profit basis and which is configured as a community enterprise offering responses to the needs of the territories and promoting, through work, their economic and social growth.
“Insieme si può…” (ISP) is a non-profit NGO based in Belluno that is committed in the local area and in around thirty countries in the South of the world in supporting children, women and men living in extreme poverty and in situations of emergency or conflict. It carries out emergency and development cooperation projects that mainly guarantee food, water, school, professional training, human development, health, female empowerment, and distance support.
Job Title
Senior Administrator - Kampala job at Insieme Si Può (ISP)
Insieme Si Può (ISP)
Job Description
Job Title: Senior Administrator – Kampala
Organisation: Insieme si può (ISP)
Duty Station: Kampala, Uganda
ISP in Africa is seeking to recruit a qualified and experienced administrator to run the administration and finance department of the organization. The ideal candidate is proactive and dynamic, must be committed to serve the most vulnerable categories and to build a more just society. He/She shall be highly organized and precise, have strong work ethics and share the vision and the values of the organization.
Duties, Roles and Responsibilities
Actively participates in the preparation of financial plans for each program together with the Project coordinators and the CR in both offices.
Prepares/revises financial reports for donors and partners as per the need.
Responsible for approving the accountability of all Ugandan projects and expenses before it is handled to the CR.
Responsible for preparing with the Project Managers of the two offices the monthly funding request, and to share them with the CR.
Responsible for preparing all necessary documents to perform bank transactions for the office in Kampala, he/she supervises all cash payments and ensures all supporting documentation is in place.
Responsible for organizing and filing all receipts and payments related to the office and the projects both in KAMPALA and MOROTO in cooperation with the main accountant.
Responsible for preparing the salary pay sheets for all the staff both in KAMPALA and MOROTO.
Responsible for informing the CR about the periodic payment of utilities and coordinates vehicles management, maintenance program, follows up vehicle formats analysis.
Overall responsible of the Human Resource management. Update and keep records, staff files and perform follow up on the Human Resource of the Organization, notify timely the status of the contract renewal to CR. Supervises the accountants, the branch offices administrators and all support Staff (secretary, guards, driver, etc.).
Facilitates the CR in preparing all agreement ISP undertakes with authorities, partners and providers; drafts official communications to local authorities.
Compiles financial reports, monthly, quarterly, annually for all programs.
Supports the CR in the preparation of budget and expenditure analysis monthly, quarterly, and annually for all programs, makes costs-benefit analysis of activities and provides suggestions and recommendations to CR and PMs.
Ensure that all the procurement procedures are respected and are operational in project offices in accordance of procurement principles contained in the administration manual.
Coordinates and follow up the transportation procedures for materials delivered to project areas.
Responsible for the collection of documents and submission of VISA application for expatriate staff.
Ensure compliance with URA requirements and manage ISP profile on URA portal, is in charge of planning and performing all payments including LST, land titles fees, duties and others, responsible of PAYE and NSSF submission, manages ISP profile in URSB platform.
Ensures that ISP complies with all requirements issued by NGO bureau and updates promptly the CR about any new requirement.
Performs monthly visits to ISP office in Moroto to ensure all procedures are applied and accounts are properly organized.
In absence of the main accountant keeps all accounts and organizes the supporting documentation.
NB: The present list of duties and responsibilities can be amended whenever appropriate.
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RESIDENTIAL
Qualifications, Education and Competencies
The applicant must hold a Bachelor’s degree in Finance and Administration or equivalent in related fields
Master’s degree in relevant fields is an asset
At least five years of relevant experience with international NGOs required
Proficient use of Excel
Proven competence in computer applications and google drive
Added advantage for Applicants with knowledge and experience of Quickbooks
Experience on payroll management, tax returns through E-filling system is required
Luganda and/or Karimojong speakers will be privileged
PLEASE NOTE: the present vacancy is open for Uganda nationals only; three relevant references must be included in the CV.
How to Apply
All interested and qualified candidates can send their applications together with detailed CVs with 3 references and relevant certificates and licenses to the following link:
Deadline: 26th March 2025
Important: ISP has a zero-tolerance policy towards SEAH and is not willing to employ any person who has been found guilty of sexual exploitation, sexual abuse, or sexual harassment. Reference check will be done to find out the applicant’s performance from the previous employer.
Please note:
Shortlisted candidates will be asked to provide criminal clearance records.
Applicants with any criminal record including sexual exploitation and abuse will not be shortlisted.
Ladies are encouraged to apply for this position.
Note that only shortlisted candidates will be contacted for interview.
The present vacancy is open for Uganda nationals only.
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