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Income accounting, reconciliations and follow up on receivables (Scrutiny and Verification)

• Ensure student registers are updated for enrollment by all schools and verify the accuracy of student enrolment numbers on a weekly basis. Verify all new enrolments on a weekly basis with the Admissions office and the Heads.

• Verify that revenue accountants are generating invoices based on accurate student enrolment, receipts are generated daily, and there are no uncredited deposits at the end of every week.

• Generate and verify revenue entries for the accounting system.

• Ensure and verify reconciliations between bank, class attendance registers, student information system and accounting information system.

• Generate accurate enrollment and debtors lists on a weekly basis and distribute to the Head-teachers, CFO and CEO.

• Generate accurate enrolment and debtors lists on monthly basis for sharing with the Finance and Audit Committee of the Board.

Payables and Payroll

• Put in place a payments’ tracking system.  Approve and monitor payments to ensure payments are done in accordance with targets for processing time, and in accordance with the procurement and finance policies.

• Ensure VAT filings are done in a timely manner, respond to any URA queries and ensure collections from URA are done in a timely manner

• Reconcile all payables accounts on a monthly basis, resolve brought-forward balances with suppliers as needed

• Ensure payroll is processed in a timely manner, review for accuracy and changes and submit to Board.

Cash and bank

• Oversee timely preparation and verification of bank reconciliation statements on a monthly basis of all collection accounts

• Ensure all bank reconciliations are completed.

• Verify petty cash purchases are in accordance with finance policies.  Raise exception queries with head-teachers or department heads.  Follow-up with schools to ensure replenishment

• Ensure proper recording of fixed deposits and timely booking and receiving of interest

Fixed Assets

• Ensure the fixed assets register (with full information) is updated and in line with the accounting information system records

• Update the depreciation expense as per the fixed assets schedule on a monthly basis

• Ensure that all assets in all the units are properly tagged and insured.

Budgeting and Reporting

• Assist during budget exercise  follow up on timely collection of data  in liaison with the relevant units/ departments.

• Assist in the generation of periodic financial reports (monthly/quarterly/annual)

• Timely prepare schedules for internal, interim and annual audits and support completion of annual statutory audit of financial statements

• Support timely filling of company and income tax returns

Management

• Manage the team being a role model for the staff and oversee their work for accuracy and timeliness

• Provide value adding financial information and analysis

• Address risks raised by internal and external audits