Records and Archives Assistant job at Ugafode Microfinance Limited (MDI) | Apply Now

Develop and implement record tracking tools to enable efficient records & archivist management by way of: Tracking register for all staff files received, and Staff files released out to Audit under permission from the department.

Chief Custodian of UGAFODE records domiciled within Administration unit of the Operations Department as advised from time to time.

Communicating Records procedures to all staff including;

• Acting as the first point of contact and directing staff in accessing resources as may be required

• Participating in institutional Records led initiatives (meetings, surveys, special projects).

Coordination of Records Transfers by;

• Instructing staff on records transfer procedures and providing advice where and whenever required.

• Reviewing Records Transfer Lists to ensure accuracy and completeness, before signing and transmitting the lists

• Receiving copies of Transfer Lists after the records have been transferred distributing to the appropriate department

• Assisting in tracking, locating and retrieving records by maintaining a central set of Transfer Lists or data.

Records Schedule Support through;

• Communicating records scheduling procedures to all departments

• Maintaining a central copy of approved records schedules for the department.

• Ensuring that all departments have up-to-date copies of approved records schedules for their records.

Ensure adherence to UGAFODE set standards and controls regarding; information management, service level agreements between staff and departments, complaint/escalation management processes, service turnaround time and occupational safety and health by implementing measures aimed at guaranteeing an effective and efficient process.

Reporting: generation and submission of regular reports on records received, input into the system, retrieved on weekly/monthly/quarterly basis to various stakeholders.