Project Document Coordinator job at Aldelia | Apply Now

The position holder shall have the following responsibilities:

• Surface (EPSCC and Enabling Infrastructure) stakeholder coordinator

• Responsible for supporting the surface team with regards to management of inputs and outputs for meetings with stakeholders

• Be the focal point or be informed by Business Development teams for day-to-day coordination/planification related to stakeholders meetings management

• Initiate the preparation of slides for the surface teams, expediting with the team members for their part of the slide packs

• Gather, review and finalize slides to avoid any inconsistency

• Send slide pack to Business Development teams or any other Entity in due time to get ready for the presentation after SURF Management validation

• Collect actions resulting from minutes of meetings for surface team members and ensure they are answered and expediting in due time

• Accountable for ensuring all required documents are ready and available for internal and external meetings.

• Interface with Project Controls, Business Development, Package Managers, Discipline leads, PMT, to ensure alignment on the project documentation requirements and information and document management processes.

• Responsible to continuously monitor and harmonize the data to ensure all data are accurate and reliable for management follow-up and decision.

• Participate to meetings with contractors, PAU and other relevant stakeholders as required.

• Maintain and report on KPIs on monthly basis.

• Lead the effort to develop robust reporting tools.

• Continuously evaluate effectiveness of the information/document management processes and procedures and participates in their upgrades as required.

• Work closely with Project teams based in Uganda and United Kingdom.