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Key Responsibilities:

Transaction Processing and Quality Assurance

• Establish controls and procedures that adhere to the finance partners, community and WaterAid’s policies and guidelines, aiming to guarantee the legality and quality of all transactions. These controls should also align with donor requirements and the financial policy and regulations set forth by the Government of Uganda

• Prepare and review monthly transactions listing for completeness and assurance and post required adjustments in a timely fashion. Ensure all transactions are supported by adequate documentation, and that this is filed and retained in a suitable way.

• Ensure all reversing transactions are adequately cleared on a timely basis.

• Reconcile all project balance sheet accounts every month.

• Meet the year-end and other deadlines set by the Ministry of Water and

• Environment/Government of Uganda, Adaptation Fund, and WaterAid’s internal processes, ensuring timely recording of project transactions, if necessary, at this stage.

• Regularly review and settle all accruals, particularly before project closure, to maintain accuracy and completeness.

Reporting and Analysis

• Prepare project financial reports in accordance with the guidelines and reporting standards of both the donor, Government of Uganda and WaterAid (monthly, quarterly, six months, annually). Additionally, provide comprehensive explanations and narratives for the financial aspects of the reports, as requested by the Project Team Leader.

• Prepare monthly cost recovery analysis and reconcile cost recharges to the project for compliance with donor cost principles.

• Design, calculate and record any regular key performance indicators (KPIs) for the project, providing narrative explanations for variances versus expectations where appropriate.

• Attend to queries regarding project reports/budgets in a timely manner to avoid delays to project plans attributable to late processing of payment requests.

• Check / Verify requests for payments and purchase orders, to ascertain whether sufficient project funding is available and that requests are charged to correct budget lines and nominal ledger.

• Responsible for the accurate entry of payments to the system developed and approved by the Government of Uganda and customised to align with WaterAid’s Accounting System.

• Provide timely and accurate input into Month-end Quarterly, Mid and End of year reports.

• Participate in end of project/sub-award close-out procedures/processes, ensuring all liabilities are settled on time.

• Planning, Start-Up and Closure

• Provide guidance and support to WaterAid and Partners’ staff regarding the financial regulations and reporting requirements set-forth by the Government of Uganda and the donor.

• Coordinate (or produce) the initial project budget and subsequent iterations, obtaining sign -off as required from budget holder, and addressing questions as raised by the donor.

• Conduct project specific finance induction for new staff and partners. Provide guidance to partners on visibility, expense eligibility and other specific donor regulations as it affects the project.

• Develop reporting templates (and other tools) in line with MWE and donor requirements and the requirements of WaterAid’s finance system, allowing automated reports to be produced in the desired format and which include transparent reporting on cost-recovery.

• Work with implementing partners to establish systems that are integrated and meet donor requirements (and audit), and review these to ensure all financial requirements, controls, and conditions (both donor and WaterAid) can be met.

• Prepare ‘ad hoc’ management and financial information and reports as and when required internally by WaterAid Uganda and Water East Africa region.

• Provide support to the Project team for activity costing, budgeting, and preparation of annual costed work plan. Mapping of work plan to donor budget and to assign activities to donor budget lines.

• Responsible for preparation of Annual Project budget broken down into monthly planned expenditure.

• Support in mid-term/periodic review and preparation of revised project budgets. In case of any changes, review the proposed changes to project budget and ensure that they are in line with donor expectations.

  
  

Other Tasks

• Comply with WaterAid’s policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

• Other duties as assigned.