Programme Associate job at United Nations Volunteers | Apply Now

Under the direct supervision of the Team Leader – Nature, Climate, Energy and Resilience, the UN Volunteer will perform the tasks below;

Ensures administration and implementation of programme strategies, adapts processed and procedures focusing on achievement of the following results:

• Support with protocol matters and travel arrangements (i.e. airline tickets, visas, hotels, daily subsistence allowance)

• Assist in the preparation of various materials reports; handle arrangement for printing and translation as necessary

• Provides support to the office with logistical arrangements related to training/workshops/conferences etc., through engaging with facilitators, caterers and hosts and identifying the most cost-efficient meeting venue options

• Monitors and arrange for vehicle transportation, regular vehicle maintenance and insurance

• Perform general office support and administrative functions (e.g. travel requests, contracts preparation, supporting visa applications, etc.)

• Ensure proper documentation and filing (both paper and electronic).

Provides financial support to NCER programme focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of projects Financial Reports.

• Support with creation of projects in ·Quantum, creation of project award, determination of unutilized funds and donor balances, operational and financial close of a project.

• Coordinate with the project partners in the review project budgets and accountabilities.

• Recommends and makes the budget revisions ensuring that appropriate formats are used and uploaded to Quantum.

• Sets up and monitors the budgets, updates financial information on delivery and status of absorptions of funds

• Preparing requests for advance of funds and/or direct payments as well as other recurring reports as scheduled and special reports as required for budget preparations and audit.

• Responding to queries from project partners with respect to financial aspects of projects, liaise with appointed and external auditors wherever required.

• Support procurement processes including the development of ToRs, uploading of procurement requests and management of contracts.

• Support to operational and financial closure of projects, including appropriate reporting to HQ

• Advise and assist national and international project personnel and consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services.

• Ensure compliance, accountability and transparency to funding agencies, partners, beneficiaries and project teams on financial processes, plans, targets, and frameworks; by providing periodic projections of project delivery and expenditure to project team for further decision making by project management, timeliness and professionalism in submitting and sending necessary communication to donor groups, government partners, other partners and grantees, maintaining contacts with all partners of the project and providing periodic projections of project delivery and expenditure to project team for further decision making by project management.

Provides operational support to the NCER programme focusing on achievement of the following results:

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum.

• Support with payments in Quantum, following up payment of vendors.

• Creation and with introduction of e-procurement module approval of requisitions in Quantum for projects.

• Assists in meetings, drafts minutes and correspondence as requested.

• Assists in ad-hoc Practice administrative and operational issues as requested.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results

• Organization of trainings for the operations/ projects staff on programme

• Sound contributions to knowledge networks and communities of practice

• Synthesis of lessons learnt and best practices

Others as assigned by supervisor