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Programme Assistant – Migration Management job at International Organisation for Migration | Apply Now
Are you looking for Administrative jobs uganda 2024 today?, then you might be interested in Programme Assistant – Migration Management job at International Organisation for Migration
Kampala, Uganda
Full Time
About the Organisation
The International Organization for Migration is a United Nations agency that provides services and advice concerning migration to governments and migrants, including internally displaced persons, refugees, and migrant workers.
Job Title
Programme Assistant – Migration Management job at International Organisation for Migration
Job Description
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Under the overall supervision of the Head of Programmes & Policy development and the direct supervision of the National Programme Officer, the Programme Assistant will work under the MPA Unit and will perform the below tasks:
Duties and Responsibilities
Assist the MPA unit with planning, preparing, organizing and implementing all aspects of the project activities.
Assist in timely implementation and reporting on project activities according to IOM and donor formats as required and contribute to and/or prepare weekly progress updates on project activities.
Assist with in-house coordination among different sections of the project including the Resource Management Units and ensure proper documentation of project documents and filing.
Support in coordinating with relevant governmental and non-governmental entities, international organizations as well as other relevant stakeholders where necessary for effective implementation of the activities of the project.
Assist in the planning, preparation, and implementation of trainings, seminars, conferences, workshops, meetings, presentations, and missions related to the project, reports and undertake duty travel when necessary.
Support the implementation of Monitoring and Evaluation of through tracking of the agreed indicators for the implementation of the project.
Initiate, view and track a variety of administrative transactions in the computerized financial, travel & human resources systems to achieve intended objectives.
Contribute to overall IOM public information and communication related activities by assisting in preparing regular updates/concept notes on activities.
Perform any other duties as may be assigned
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications and Competencies
High School diploma with four years of relevant experience or
Bachelor’s degree from an accredited academic institution in Political or Social Sciences, Business Administration, International Relations, with at least two years of relevant working experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Experience implementing migration management projects, social economic livelihoods and capacity-building activities;
Experience coordinating with government agencies as well as with various national and international NGOs and stakeholders;
Sound and proven understanding of migration issues in Uganda and the East and Horn of Africa.
Experience working with United Nations Agency, Non-Governmental Organisations (NGOs), Government agencies or in the private sector;
Proficient in computer software: Microsoft Office (Outlook, Words, Excel, power point and Internet Explorer). Basic understanding in the application of project strategic planning approaches,
Ability to use own initiative and work under pressure with minimum supervision
Attention to detail and ability to organize
Self-motivated and objective driven
Skills
Strong interpersonal and communication skills including influencing, negotiation and coaching
Ability to work well in an international environment with people from diverse backgrounds and cultures
High level of computer literacy
Self-starter who can work independently under pressure.
Excellent problem -solving skills and an eye for detail
Excellent organization skills;
Assessment and secondary data research analysis skills, Analytical and creative thinking.
Languages
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
How to Apply
APPLICATIONS FOR THIS POSITION MUST BE ONLINE
Click the "Apply Button" Below to submit your Application