Program Manager job at ZOA Uganda | Apply Now

Leadership of programme

• Responsible for all ZOA activities within West Nile region, but with scope to work in the wider region;

• Spiritual oversight and Christian leadership of the ZOA team in West Nile;

• Participation in country wide programme and knowledge development;

• Member of ZOA Uganda Management Team (MT);

• Implementing partner and strategic partner engagement at programme level;

• Gender and conflict sensitive approach to team management and project activities under her/his responsibility.

Programme Management

• Development of the Programme plan for the respective programme area, with annual review of needs for changes, based on ongoing context analysis and results of annual programme review;

• Annual planning for the programme area, as an input to the Country Plan (CP);

• Planning, implementation, and monitoring of project activities as approved by donors with the corresponding project budget planning;

• Liaison with Programme Quality team (led by Manager Programme Quality, Kampala) and relevant sector advisors in Kampala and the Netherlands, to ensure programme quality;

• Project Cycle management, including needs assessments, formulation of concept notes and proposals and budget;

• Reporting - monthly and quarterly activity and financial reporting, including realization of activities versus budget utilisation; (Providing input to) narrative and financial donor reporting;

• Annual review of progress towards programme objectives and outcomes;

• Initiating and maintaining effective working relations with relevant stakeholders at programme area level;

• HR/admin/finance

• Budget owner for projects implemented in programme area;

• Approval of expenditures and related cost allocations, on the basis of approved project and programme organisation budgets, according to the table of authorisations and ZOA Management Charter;

• Human Resource Management (at individual- and team level) for programme staff;

• Supervision and periodical evaluation of the performance of the members of the Programme team, according to HR procedures;

• Implementation and monitoring of financial, personnel and security policies and procedures;

• In collaboration with the Manager of Operations, prepare and process the allocation of indirect costs to project budgets.

Security

• Ensures regular analysis on security context and risks pertaining to ZOA programme, and updates on security plans, in line with ZOA’s security management framework;

• Coordinates with other actors in the programme area to share information and relevant security updates, in order to inform ZOA’s security decision making;

• Ensuring compliance at program level with ZOA’s security policies and procedures, including ensuring security incidents are reported using the correct reporting channels within ZOA;

• Monitoring of compliance to ZOA security system by staff and other relevant people for whom the PGM holds security responsibility.

Accountability

• Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda;

• Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures;

• Work closely with MEAL team to ensure regular analysis of feedback and complaints registered to inform the program of changes in operational trends and context to help in improving the intervention and adaptive management.