Procurement Team Leader job at Watoto Church and Child Care Ministries | Apply Now

Strategy and policy development.

• Regularly review the Watoto Church Ministries Procurement policy, guidelines and procedures to ensure that they are in line with international standards and Ministry needs.

• Take lead in the coordination of the Annual Master Procurement Plan in liaison with other Team Leaders.

• Maintain and regularly update the approved Annual Master Procurement Plan.

• Take lead on the Procurement needs assessments, strategy formulation, and administer Procurement risk mitigation strategies for Watoto Church Ministries.

• Source for cost-effective and good quality supplies and services, locally and internationally.

• Generate and maintain a procurement framework with standard timelines for both local and international purchases.

Procurement management and disposal processes.

• Provide technical oversight and ensure effectiveness of the procurement processes, systems, and implement improvement plans.

• Manage all procurement and disposal activities in line with the Procurement and Finance policies.

• Coordinate arrangements for the negotiation process and provide support in the preparation of final contracts.

• Carry out market intelligence and evaluate cost trends and implement cost containment strategies.

• Research and advise on applicable custom processes and tariffs relevant to all product categories.

• Timely arrange for marine insurance coverage for all shipments.

• Ensure that complete and accurate procurement records are maintained.

• Act as the secretariat to and implement the decisions of the Contracts and Evaluation Committee.

Vendors / Providers Relationship management.

• Source and evaluate strategic providers.

• Maintain an updated prequalified suppliers list.

• Monitor and evaluate vendor performance to optimize performance.

• Develop and maintain vendor relationships.

• Ensure effective contract implementation and service delivery.

• Support periodic reconciliations with suppliers.

Human resource management and development.

• Participate in the recruitment, onboarding, orientation and performance appraisal of team members.

• Ensure that team members have clearly defined job descriptions, performance action plans and objectives.

• Instigate initiatives that aim to deliver high performance.

• Prepare and implement an annual leave schedule for the department.

Preparation of Reports.

• Analyse and prepare data driven reports for strategic decision making.

• Formulate periodic and ad hoc reports in line with the organization’s reporting guidelines to Management and Deacons Procurement Committee.

• Organize periodic Deacons Procurement Committee meetings.