Procurement Officer Premium Job at a Medical Facility | Apply Now

Inventory Management

• Ensure inventory transactions comply with financial policies and procedures

• Provide and recommend information on donations by the hospital

• Receive donations to the hospital in the system and issue them out appropriately.

• Perform the day-to-day processing of purchasing transactions. I.e. prepare local purchase orders for all departments and checking goods delivered as per the LPO.

• Maintains the required stock levels, to avoid stock outs by coordinating with the end users and the stores team.

• Ensure regular internal stock taking (Monthly Cycle counts) jointly with the stores team

• Ensure Supply requisitions are evaluated and verified daily before submitting to the approves.

• Ensure supplies are acquired timely and are available at all times.

• Participates in clearing of supplies sent to the Hospital from abroad

• Evaluates and verifies all documentation related to procurement such as supply requisitions and ensures that supplies are acquired in a timely manner.

• Maintains an approved list of both local and foreign product suppliers and service providers in liaison with the Procurement and Inventory Supervisor.

• Maintains a current knowledge of market forces of products used by the hospital such as hazards, change in storage systems, sustainability, availability, importing procedures, etc.

• Prepares international order supplies as need arises in liaison with the Procurement and Inventory Supervisor

• Assists the Procurement and Inventory Supervisor in selecting and recommending inventory/equipment from the donation container list within a month when a container list is received.

• Establish the value and status of all received, verified items, and updates maintained in the system.

• Maintain a functional Odoo procurement system for easy tracking, storage and retrieval of procurement data

• Ensure there is sufficient recommended supplies in the hospital at all times in collaboration with the Inventory Assistant and the Procurement and Inventory Supervisor.

• Verifies all supplies received by the hospital and maintain an updated document and recording system.

• Reconciling Odoo quantities to the physical stock.

• Inventory coded in the system up to date all inventory.

• Maintain up to date and accurate stock records.

• Generation of monthly reports on commonly used items; changes in consumption levels, prices and availability.

• Posting of invoices to the accounting system on a daily basis.

• Generating Aps daily.

• Prepare for and facilitate annual audit

• Maintain at all times standard procurement records for audit.

• Participates in the mid-year by Jan and end of financial year stock taking by June 30.

• Provide relevant procurement information for auditors, as requested.

• Punctuality and Attendance

• Report to work as scheduled.

• Report to work on time as per schedule.

Participation in Meetings

• Attend and participate in department meetings as scheduled

• Attend and participate in general co-workers’ meetings as scheduled.

Occupational Health & Safety function

• Following & complying with H&S policies, processes & applying them to your own work activities, including using/wearing Personal Protective Equipment as required.

• Participating in activities directed at preventing harm & promoting well-being in the workplace Identifying, reporting & self-managing hazards where appropriate.

Professional development function

• Identification of short-term training that can help you perform your role better and maintains professional records that provide evidence of activities completed.

• Works with one’s supervisor to guide in mentorship and coaching for continual professional growth.

• Other duties as assigned

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the co-worker for this position. Duties, responsibilities and activities may change at any time with or without notice. Co-worker must perform other tasks, duties, and projects as assigned, as a member of the Human Resources team.