Procurement Officer job at Fairtrade International | Apply Now

Procurement Planning and Strategy:

• Develop and implement procurement plans based on administrative and programmatic needs.

• Collaborate with finance, operations, and program teams to forecast procurement requirements.

• Ensure compliance with donor regulations, organizational policies, and legal requirements.

• Assist in building a robust contract management system for all procurement contracts.

Supplier Management:

• Identify, evaluate, and establish relationships with reliable suppliers and service providers.

• Conduct market research to assess price trends and supplier capabilities.

• Negotiate contracts, terms, and pricing to optimize cost savings and ensure value for money.

• Maintain and update a database of pre-qualified suppliers and vendors.

Procurement Process Execution:

• Prepare and issue purchase orders, request for quotations (RFQs), and tenders.

• Evaluate supplier bids and proposals based on quality, cost, and compliance with standards.

• Monitor delivery timelines and inspect goods upon receipt to verify quality and quantity.

• Ensure complete and accurate procurement documentation.

Compliance and Risk Management:

• Ensure procurement activities adhere to ethical standards, donor regulations, and anti-corruption policies.

• Identify and mitigate procurement risks, including fraud and supplier non-performance.

• Maintain proper documentation and audit trails for transparency and accountability.

Budget and Cost Control:

• Align procurement expenditures with organizational budgets in collaboration with finance teams.

• Track procurement expenditure and implement cost-saving initiatives.

• Optimize procurement strategies for financial efficiency while maintaining quality.

Stakeholder Engagement:

• Coordinate with internal teams to ensure timely and accurate procurement processes.

• Engage with regulatory authorities and industry networks to stay updated on procurement best practices.

Reporting and Record Keeping:

• Maintain accurate procurement records, including purchase orders and supplier agreements.

• Prepare and submit procurement reports for management and donor reviews.

• Support audits by providing necessary documentation and reports.