Procurement Officer job at Amref Health Africa | Apply Now

• Responsible for the consolidation and implementation of organizational procurement plans;

• Ensure compliance with Amref procurement principles, standards, and policies; donor regulations; and local statutory requirements.

• Manage the procurement process of goods, services and civil works in line with existing Policies and procedures.

• Carrying out price comparisons and ensure purchase of goods and services are in accordance with specifications

• Ensure procurement of goods, services and works is done within the prevailing market prices

• Manage communication with the vendors and internal stakeholders on the delivery schedules

• Support development and establishment of standards and specifications for the procurement of goods and services

• Oversee all logistical aspects of movement of goods and services to various destinations points

• Fast tracking delivery of all procurements putting emphasis on emergency procurement

• Frameworks and contract management

• Ensure that all frameworks are re-procured at least every two years and while ensuring best value for money

• Ensure all frame agreements are embedded in the ERP

• Lead in prequalifying suppliers, developing and maintaining an up to date supplier database.

• Managing contracts with suppliers of goods and services with particular close oversight of Fast Moving Goods.

• Review supply contracts to evaluate overall revisions, price and past performance of each contract prior to bid or renewal

  
  

Disposal

• Coordinating the disposal of obsolete assets and stocks bi-annually

• Advising the tender committee on disposal methods and procedures

Procurement Manual and Policy

• Update the Procurement Manual and Standard Operating Procedures in an automated environment as appropriate

• Ensuring proper understanding and adherence to donor and Amref Health Africa rules and regulations across all Country Offices ERP

• Ensure the functionality of E-Tendering module and mapping of contract management in ERP

• Supporting improvement of workflows in countries

• Providing advice and guidance for effective and efficient implementation of procurement plans

• Inventory Management

• Tendering and Tender Committee facilitation

• Prepare prequalification and tender documents, receipt of bids and analysis

• Participating in tender committee activities and meetings and act as its secretary/Alternate ex-officio to tender committee

• Preparation of Tender documents to be presented in Tender Committee

• As a secretary of the evaluation committees, advises on procedures

  
  

Reporting

• Preparing monthly and quarterly procurement reports to track procurement efficiency

• Prepare supplier performance reports as required