Procurement & Logistics Officer job at Welthungerhilfe (WHH) | Apply Now

Procurement:

• Prepare and issue Requests for Quotations and bidding documents for assigned procurements per the set threshold requirements for procurement transactions processed at Kampala o ce.

• Effectively negotiate with suppliers on a wide variety of commodities and services for the best overall value to WHH operations.

• Understand and ensure compliance with national legal guidelines, contracting principles, sourcing and price/cost analysis requirements while upholding Welthungerhilfe regulations and donor regulations in all processes.

• Be a member of the evaluation committee. Prepare bid evaluation reports.

• Support with maintaining proper records for all the procurements handled at country ce both in soft and hard copies files.

• Maintaining an updated Supplier and contracts database.

• Prepare and submit to Finance completed transaction files to facilitate payment of service providers in compliance with set regulations.

• Manage the existing framework agreements and LTAs.

• Support with providing information on WHH compliance procedures, support their registration in the e-Tender Portal and providing continuous feedback on what is required.

• Support with Customs clearance for imported items.

Assets and Inventory Management:

• Support with property management and inventory control, reports, reconciliations for both expendables and non-expendables for Country oce and project locations.

• Support with inventory reconciliation and maintain an updated asset and inventory records for country oce and the projects.

• Ensure timely reporting on stock status and plan stock replenishments.

  
  

Fleet and Travel Management:

• Support with managing the Vehicle Pool and Transportation: Organize allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: logbooks, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.

• Provide data entry for Fleetwave software reports per set schedule.

• Support with organization of transport and accommodation for visitors – in charge of flight and hotel reservations