Payroll and Benefits Specialist job at True North Consult Ltd | Apply Now

Responsibilities:

Payroll Processing and Compliance

• Manage payroll for direct employees, reviewing data processed by outsourced agencies to ensure accuracy, compliance, and confidentiality.

• Guarantee that pay-slips, tax reports, and any required payroll documentation are issued to employees in a timely manner.

• Ensure full compliance with statutory payroll regulations, including the correct calculation and reporting of all statutory deductions and contributions.

• Participate in and support payroll audits to uphold standards of accuracy and transparency.

Process Documentation and Improvement

• Develop, document, and maintain Standard Operating Procedures (SOPs), process workflows, and guidelines for payroll and benefits management.

• Actualize  continuous  improvement  efforts by  identifying  and  implementing efficiencies to streamline payroll processes, ensure consistency, and enhance data integrity.

• Establish and unify payroll processes across the business to support a consistent and efficient payroll experience.

Benefits Management and Accounting Support

• Facilitate the administration of employee benefits from an accounting perspective, coordinating with HR and Finance to ensure accurate costing and compliance.

• Manage employee benefits inquiries, working closely with HR Business Partners (HRBPs) to resolve issues and ensure employees have clarity on payroll and benefits entitlements.

• Prepare and submit payroll and benefits reports, including statutory return schedules and compliance

  reviews of outsourced staff payrolls, to regulatory bodies within required timelines.

Employee Cost Management and Budgeting

• Liaise with HRBPs and relevant business functions to support headcount budgeting, employment cost reporting, and forecasting.

• Assist in employment cost budgeting, ensuring payroll costs are aligned with organizational budgets.

• Maintain up-to-date schedules for leave provisions, employee receivables (such as immigration security deposits), and other employee-related financial accounts.

Reporting and Analysis

• Generate monthly payroll reports, outsourced staff payroll compliance reviews, and respond to inquiries regarding payroll and benefits with accuracy and confidentiality.

• Produce and analyze employment cost reports and employee cost projections to inform HR and Finance on payroll trends, budget implications, and potential areas for improvement.

Agency and Vendor Management

• Manage and reconcile agency payables accounts, coordinating closely with finance to ensure payments to outsourced agencies are accurate and timely.

• Track and reconcile outsourced payrolls to maintain accurate financial records and facilitate smooth operations with third-party providers.