Office Assistant job at Office Of The Prime Minister | Apply Now

Administrative Support:

• Clerical Tasks: Performing general clerical duties such as photocopying, faxing, mailing, and filing.

• Document Management: Creating, maintaining, and organizing files, records, and documents.

• Data Entry: Entering data into computer systems accurately and efficiently.

Reception and Communication:

• Answering Phones: Answering and directing phone calls to the appropriate staff members.

• Greeting Visitors: Welcoming visitors and directing them to the appropriate person or department.

• Correspondence: Handling incoming and outgoing mail, including email and other forms of communication.

Scheduling and Coordination:

• Appointment Scheduling: Scheduling and coordinating meetings, appointments, and events for staff.

• Calendar Management: Maintaining and updating calendars for staff members.

• Travel Arrangements: Making travel arrangements and reservations for staff as needed.

Office Supplies and Inventory:

• Inventory Management: Monitoring and maintaining office supplies inventory, and placing orders when necessary.

• Stocking Supplies: Ensuring that office supplies are stocked and available to staff.

Assisting Staff:

• Support Tasks: Providing support to staff with various tasks such as preparing reports, presentations, and correspondence.

• Project Assistance: Assisting with special projects and tasks as assigned by supervisors or management.

• Meeting Preparation: Preparing materials and setting up equipment for meetings and presentations.

Office Maintenance:

• Organization: Keeping the office environment clean, organized, and presentable.

• Equipment Maintenance: Ensuring office equipment is maintained and functioning properly, and arranging for repairs when necessary.

Financial Tasks:

• Expense Reporting: Assisting with the preparation and submission of expense reports.

• Billing Support: Assisting with billing and invoicing tasks as required