Methods Officer - Decentralized Buying & Supplier Management job at Aldelia | Apply Now

The position holder shall have the following responsibilities:

H3SE, Integrity and Sustainability

• Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation.

• Promote & lead an exemplary approach to the Companys’ H3SE, Integrity (and all other Company values).

• Take the necessary measures to avert threat of danger.

• Notifies staff about accidents, incidents and near misses and initiates necessary corrective action.

• Participate in the achievement of the Company sustainability ambition.

• Operation Activities

Project Delivery – Procurement Plan Execution:

• Create Purchase Requisitions (PRs) in SAP for generic materials and services.

• Ensure PRs are approved by the cost controller and Métier Partner in a timely manner.

• Follow-up the progress of the PRs until they are transformed into Purchase Orders (Pos) and issued to suppliers.

• Perform Goods Receipt in SAP for Generic materials in liaison with the requestors.

• Support Accounting in resolving invoice – PO related issues to ensure timely payment of supplier invoices.

• Measure and communicate PR related KPIs and implement continuous improvement actions.

Contract Management and Monitoring:

• Create Call off contracts in SAP on the request of Métier Partners.

• Follow-up on timely approval of Call Off Contracts by Cost Controllers, Technical duets and Budget holders.

• Support Technical duets and Budget holders with respective contract consumption related analysis.

• In liaison with Technical duets and Budget holders close no longer required Call-Off contracts, PRs and POs.

Tools, Systems, Methods, and Archiving.

• Participate in effective deployment, upgrade, and usage of all Procurement tools and systems in the affiliate.

• Review archiving of all procurement related documents on the designated tools and locations for all POs & Contracts and to communicate any gaps identified.

• Communication, Governance, Compliance & Audits

• Participate in the retrieval and consolidation of audit documents during audits and reviews on the department.

• Participate in the implementation of agreed Audit recommendations.

• Support the planning and execution of Triplet meetings

Supplier Management

• Participate in the prequalification of suppliers in all the criteria defined in the Company Rules & Procedures.

• Track and ensure execution of all mitigations attached to respective Vendor prequalification

• Track validity of supplier prequalification status and communicate in advance any prequalification reviews.

• Participate in onboarding and updating vendor information in all company systems particularly SAP.