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Meetings and Events Coordinator job at Vituity | Apply Now
Are you looking for Communications/ Event Planning jobs in USA 2024 today? then you might be interested in Meetings and Events Coordinator job at Vituity
Remote, OR, USA
Part time
About the Organisation
A physician-led-and-owned healthcare delivery organization, Vituity offers integrated, acute care expertise in the areas of anesthesiology, emergency medicine, inpatient/outpatient medicine, neurology, psychiatry, and telehealth. Founded in 1975 as California Emergency Physicians, or CEP America, Vituity announced its new name in 2018. The company's decision to rebrand was motivated by its rapid expansion and its mission to "transform acute patient care nationwide." The change included joining together CEP America's MedAmerica subsidiaries under the Vituity brand. In the past, Vituity has posted part-time, flexible schedule, and hybrid to 100% remote jobs in fields like medical & health, operations, project management, computer & IT, and HR & recruiting. In a culture of innovation, servant leadership, and compassion, team members are "unified by the joy of improving health," and associates praise this employer for providing autonomy and a platform to share their ideas. In line with its belief that "equity is at the heart of better healthcare," Vituity is committed to fostering inclusion, achieving diversity, and championing accountability at all levels of its organization. For multiple consecutive years, the employer has been named one of the Best Places to Work in the Bay Area.
Vituity envisions a future in which doctors and providers proactively engage and lead change for patients, offering unprecedented care grounded in "the art of medicine." By integrating systems, the company's aim is to help healthcare organizations improve their performance metrics and standards of care, resulting in higher-quality patient experiences. Headquartered in Emeryville, California, Vituity is a nationwide, multispecialty partnership with additional U.S. and Canadian offices. Its partners include advanced providers, physicians, and industry professionals who collectively serve more than 8 million patients at home and in over 450 practices every year.
Headquarters: Emeryville, California
Website: https://www.vituity.com/
Job Title
Meetings and Events Coordinator job at Vituity
Vituity
Job Description
At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.
Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.
Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.
Duties, Roles and Responsibilities
The Opportunity
Project coordination as directed, monitoring specific tasks, and tracking project status towards deadlines.
Support the creation, content updates, and maintenance of online meeting registrations using event management software.
Proactively respond to and resolve registration issues and questions from attendees. Facilitate new registrations, registration modifications and cancellations.
Draft and send confirmation emails, reminders, and any necessary pre- and post-event communications to registered attendees.
Produce detailed reports as needed to program stakeholders.
Assist with room block coordination and communicate rooming list details with hotel.
Reconcile post-meeting invoices, including site and/or department charge backs and physician payroll deductions.
Coordinate the distribution of meeting documents across all appropriate communication platforms.
Support meeting production including name badges, signage, and handouts.
Provide general administrative support to the Meetings and Events team as needed.
SERVICES
COMMERCIAL
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INDUSTRIAL
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RESIDENTIAL
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COMMERCIAL
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COMMERCIAL
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COMMERCIAL
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COMMERCIAL
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RESIDENTIAL
Qualifications, Education and Competencies
Required Experience and Competencies
Two (2) or more years of experience in the meetings and events industry or equivalent combination of experience and education.
Bachelor’s degree in related field of study.
Experience working with Cvent registration and survey management system.
Ability to keep organized, set priorities, and multi-task in a fast-paced, multi-project environment under conditions requiring speed and accuracy.
Ability to work well as a team player.
Ability to adapt and learn new ideas and concepts quickly.
Ability to be self-motivated and take initiative.
Strong time and resource management skills.
Strong attention to detail.
Strong editing and proofreading skills.
Ability to problem solve independently and in team situations.
Ability to convey information effectively in verbal and written communications.
Ability to seek innovative ideas and look for improvement and streamlining opportunities in process and procedure.
Ability to establish and maintain effective working relationships as required by the duties of the position.
Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
Ability to read, understand and communicate in English sufficient to perform the duties of the position.
Intermediate MS Excel, Word, PowerPoint, and Outlook skills.
Ability to travel to meetings and events as needed.
The Community
Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.
Monthly wellness events and programs such as yoga, HIIT classes, and more
Trainings to help support and advance your professional growth
Team building activities such as virtual scavenger hunts and holiday celebrations
Flexible work hours
Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more
Benefits & Beyond*
Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Vituity community initiatives including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
We are excited to share the base salary range for this position is $24.28 - $30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.
We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.
Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.
*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.
How to Apply
APPLICATIONS FOR THIS POSITION MUST BE ONLINE
Click the "Apply Now Button" Below to submit your Application
Deadline: 21st December 2024
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