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Roles and Responsibilities: Project and Programme M&E

Key Result #1: Set up a Robust Monitoring and Evaluation system.

• Support the implementation and ongoing development of Monitoring, Evaluation, and Learning (MEAL) processes and systems to collect output and outcome-level data.

• Ensure that the WFP project has a solid MEAL plan, Indicator Performance Tracking Tables, a beneficiary database updated regularly, and a log frame fully aligned to the theory of change.

• Update the indicator tracking table every month and provide necessary MEAL guidance regarding project performance.

• Gude and coordinate the review of the project log frame during project design.

• Design data collection instruments used for monitoring, reporting, and evaluation according to agreed guidelines.

• Ensure all monitoring, evaluation, and research activities are conducted in line with Food for the Hungry's child protection and ethical principles, and consistently promote downwards accountability to beneficiaries.

• Lead in conducting data quality assessment to ensure that data reported is validated, accurate, and consistent while providing feedback as necessary to program teams through normal reporting systems

• Conduct project indicator mapping and develop standard process monitoring tools to track and report project progress.

• Track project performance indicators through activity progress monitoring and provide periodic feedback to project implementation teams during internal reviews

• Conduct regular field visits to monitor the implementation of activities and ensure that MEAL tools and protocols are being followed effectively by identifying breakdowns and areas that require clarifications and improvement,

• Support in developing MEAL plans such as project MEAL plan, tools, survey, design, methodology, and data analysis as requirements for project monitoring and evaluation.

Key Result #2: Data Collection and Analysis

• Coordinate data collection teams and provide the necessary training and coaching for the successful implementation of data collection exercises

• Consolidate and analyze project data provide comprehensive reports of data collection exercises and compile project monitoring information to inform practice and produce, Reports and other documentation for different stakeholder/audience groups.

• In liaison with the Project Coordinator, interpret results and make recommendations for decision-making.

• Ensure all M&E and learning activities uphold a commitment to gender equality, age sensitivity, and the inclusion of marginalized groups,

• Conduct and compile qualitative and quantitative data collection including baselines, mid and Endline surveys, KAP, PDM, WFH, Nutrition assessments, reviews, and QIVC (Quality Improvement Verification Checklist)

• Ensure the health facilities are using the HMIS data collection tools and reports are entered in the DHIS2.

• Conduct data cleaning and analysis every month and produce graphs and reports for monthly and quarterly reporting.

Key Result #3: Program Monitoring and Report Writing

• Coordinate the preparation of all project reports. Guide staff in preparing their progress reports by approved donor reporting formats and ensure timely submission of monthly, quarterly, semi-annual, and annual reports.

• Organize field visits to monitor program activities/interventions against Quality Benchmarks/Quality Checklists and produce & share reports with the program team as well as the management team based on quality and accountability findings.

• Ensure Routine Monitoring Reporting (RMR) actions and ensure templates are appropriately used and Standard Operating Procedures are followed.

• Ensure project M&E indicators meet the reporting requirements.

• Promote a results-based approach to monitoring and evaluation, emphasizing results and impacts.

• Monitor and evaluate progress towards annual work plans, expected outputs, and project indicators.

• Prepare communication items with useful information on project statistics and other useful documents necessary such as beneficiary database, and fact sheets.

• Prepare proper archive for electronic and hard copy documentation from project monitoring and implementation, beneficiaries lists, distribution lists, training reports, survey reports, monthly progress reports, etc

• To identify beneficiaries to follow up and document success stories or case studies and shall lead visitors or donors during field visits to showcase the outcome and the impact of the project in the community.

• Take a lead and will be responsible for data entry, cleaning analysis, and reporting of the projects promptly.

Key Result #4: Personnel Management

• Supervise MEAL Assistant through capacity building, and mentorships on in-house specialized training.

• Train project staff and teams in the use of M&E and other donor tools required for their roles.

• Support FH Uganda staff in the strategic use of data and information to improve the implementation of projects.

• Design and facilitate M&E training workshops with relevant staff to strengthen potential skill gaps in Programme implementation.

• Ensure the data clerk understands the feedback mechanism and adheres to reporting the feedback from beneficiaries.

• Recruit enumerators, train and supervise data collection exercises, and ensure daily quality checks for survey assessment

Key Result #5: Program Support

• Participate in Monitoring and Evaluation activities/meetings within and outside the project area that will help improve the Monitoring and Evaluation framework of FH Uganda and project implementation.

• Participate and contribute to MEAL project performance review meetings (quarterly, monthly, and annual)

• Assist the Project Coordinator with decision-making on resource allocation based on project priorities and performance

• To work collaboratively with other departments and be a supportive and effective team member.

• Perform other duties assigned by the Project Coordinator and M&E Specialist regarding Monitoring and Evaluation.

• Work regularly in coordination with the area program manager and project coordinator to check and support progress on the implementation of the MEAL activities

• Take the lead in coordinating, compiling, and documenting stakeholder concerns, feedback, and responses through established mechanisms as stipulated in the organization's standard procedures.

Key Result #6: Coordination and collaboration.

• Ensure quarterly stakeholders' joint monitoring is conducted in line with the project implementation.

• Participate in coordination meetings and provide the output and the outcome of the project implementation,

• Ensure that the Co-partner has data collection tools and that DNCCs are formed and they are functional.

• Participate in the district performance meeting and other implementing partners.

• Key deliverables

• Effective contribution to the development of project M&E and learning system requirements.

• Timely coordination of inputs required from partners towards quality reports and other program documentation.

• Effective coordination and administration of Programme planning and learning meetings.