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• Fixed Assets Management

• Ensure all assets received have asset tags and are engraved property.

• Follow up the movement of assets and report monthly any discrepancies.

• Manage the shipment of all assets to be repaired; fill out equipment repair form before any repairs of equipment/asset and follow up.

• Ensure that disposal/damage loss report for assets is filled in, and fully signed off.

• Stocks & Warehouse Management

• Implementation of all stores management procedures and associated documents in line with GOAL Logistics Manual.

• Educate & coach relevant staff in stores management systems and standards.

• Responsible for managing the logistics stock, including the stationary store, and ensure that the store is clean & tidy at all times.

• Fill, for all movement of goods in and out the stores, all documentation according to the GOAL Logistics Manual.

• Goods Received

• Stock cards

• Delivery documents and packing lists.

• Donation certificates

• Ensure all stores are kept clean and are locked at all times and no materials are missing.

• Monitor the minimum stock levels if applicable and take action accordingly.

• Make the monthly stock report and send to the systems coordinator.

• Update all stock cards with all data (GRN, PO Nos etc.).

• Ensure Internal Requisition Forms (IRFs) are completed for all items requested

  from stores.

• Share stock reports monthly with Program staff, management and others as required.

  
  

Premises management

• Assure the good condition of GOAL office premises.

• Responsible for hygiene and tidiness in and around the GOAL premises and the disposal of waste in an environmentally responsible manner.

• Ensure external guard schedule is in place and supervise effectiveness.

• Ensure all security guards are provided with necessary equipment (phone, torch,

• rain gear, …)

• Keep confidential all sensitive/security related information pertinent or concerning GOAL.

• Ensure regular health and safety checks carried out of the offices (eg fire

• extinguishers, fire / smoke alarms, fire evacuation procedures, fire blankets, first aid kits, drinking water, garbage disposal, repairs & maintenance etc) and all health and safety equipment in place and operational.

• Ensure office is fumigated for pests regularly, there adequate security measures in place for the compounds, waste disposal system in place for all compounds, there an adequate water supply and appropriate visibility in place at all premises in accordance with donor and GOAL operational requirements.

• Develop and implement maintenance schedule for Generator repairs.

Procurement/Purchasing duties.

• Responsible and accountable for all supply chain related activities with respect to the following tasks

• Receives purchase requests (PRs) from users and in consultation with the

• procurement manager, sends out enquiries or request for offer to potential suppliers.

• Receives offers/quotations from suppliers and prepares bid analysis for purchases and have all approvals completed according to the Procurement Chart.

• Ensures that for each article purchased are as per GOAL procurement chart and an official purchase order placed according to the best price in proportion to quality.

• Ensures that purchases are done on timely manner in reference to Procurement chart lead times and update the OTS.

• Ensures that all purchased goods are delivered according to specification to the end customer and/or beneficiaries. If goods are going directly to users/customers, organize their safe keeping in the stores.

• Checks all invoices for logistics services against orders made by the programme.

• Ensures that staff adhere to all GOAL procurement procedures.

• Prepares all needed documents for Finance department, in order to obtain petty cash needed to purchase goods or supplies.

• Prepare payments of suppliers in a timely and accountable process and ensures that all necessary supporting documents are attached.

• Reporting

• Compile a monthly logistics report and send to Systems Coordinator by the 3rd of every month.

• Update the OTS on a daily basis.

General terms and conditions

• Code of Conduct and Accountability within GOAL

• GOAL is an equal opportunities employer and has values and behaviors framework which defines our code of conduct. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability.

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.

• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.

• Report any concerns about inappropriate behavior of a GOAL staff or partner.

Safeguarding

• Children and vulnerable adults a must be safeguarded to the maximum extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.