Logistics Coordinator job at Right To Play | Apply Now

#1: Logistics and Fleet Management (30% of Time):

• Ensures all maintenance and control of RTP/donor logistics and procedures are followed.

• Ensures that timely periodic vehicles/generators maintenance is conducted according to specific kilometre coverage and running time.

• Monitors the issuing and use of fuel by maintaining an accurate, clear and transparent record of fuel vs mileage consumption.

• Work closely with the Safety and Security Focal Point in regards to Emergency Cases that might occur inside the office and outside the office; e.g. Field locations and advises on road conditions for country side travel to ensure the safety of passengers.

• Coordinates transportation of staff and goods in the field.

• Ensures in coordination with Finance Manager/Officer to coordinate timely payment of all RTP utility bills, subscriptions and other bills and invoices.

• Liaises with relevant government ministries, customs authorities and other departments for the clearing of imported/exported goods.

• Facilitates arrangements for visitors, meetings, conferences, security check and special events.

• Coordinates and facilitates the procurement requirements of the program office based on the procurement plan and policy guidelines.

• On an annual basis, carries out mapping of suppliers by field office locations and RTP implementation areas.

• Reviews pre-qualification suppliers list against procurement policy.

• Ensures compliance with procurement procedures as per the Field Finance Manual.

• Provides guidance to the CD for the procurement committees’ constitution and for arranging meetings to make purchase decisions.

• Prepares purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.

• Ensures invoices received reconcile to purchase orders and matched receipts of purchase orders e.g.: GRN, Delivery Notes and others.

• Handles contract management in regard to renewal, payment etc.

• Ensures deliveries are processed in an adequate and timely manner.

• Oversees the management of the store and keeps the store in good condition.

• Checks balances of goods and equipment and reports to Finance Officer/Manager/ PM and CD.

• Keeps and registers returned used projects materials.

• Produces monthly stock reports for Program Managers, Finance Officer/Manager and CD for consideration.

• Develops appropriate systems and procedures for the management of the programme’s assets, adapted to the specific needs of each site.

• Follows up on conditions of assets for advice to management on repair, disposal and sale.

• Manages all technical and scheduling project aspects and coordinates with other team members toward an effective and efficient execution of the project.

• Coordinates with RTP hired consultants and specialists to ensure proper and on time implementation of the project.

• Follows up on the implementation of the rehabilitation work and provides Program Manager/Country Director with continuous updates.

• Follows up with contractors on quality of delivery, delivery date, payment and project end.

• Supervises and monitors all Drivers in their daily duties such as daily vehicle inspections, preventative maintenance reporting, logbooks, cleaning of vehicles and adherence to safety.

• Ensures that the direct reporting team are familiar with their roles and responsibilities within their individual job profiles and provides all coaching and support to build their capacity.

• Ensures that Staff who drives RTP vehicles are familiar with RTP Polices in regards to Fleet Management and informs the Logistics of any accident, logbooks, etc.

• Carries out the performance appraisal of the direct reporting team.

#2: Procurement (30% of Time):

#3: Stores, Inventory and Fixed Assets Management(15% of Time):

#4: Rehabilitation project management (10% of Time):

#5: Team management (10% of Time):

#6: Other tasks as assigned (5% of Time)