Logistics Coordinator job at Ibero Uganda Limited | Apply Now

Logistics Coordination:

• Oversee all aspects of coffee export logistics, including planning, documentation and execution.

• Reviewing and understanding shipping instructions and making intime preparation of special export arrangements for exports

• Ensure preparation of correct shipping documents as per client’s requests.

• Ensure timely booking and shipping arrangements with freight forwarders and shipping lines.

• Ensure timely dispatch of shipment documents to clients to aid clearance at destination

• Follow up on in country cargo in transit to ensure receipt at destination and proper declaration at boarder points for export cargo.

• Monitor shipment progress and provide regular updates to the Country Logistics Manager and clients.

Stakeholder Engagement:

• Act as the primary liaison with UCDA to ensure compliance with export regulations and obtain necessary clearances.

• Build and maintain strong relationships with freight forwarders and shipping lines to secure favourable rates and schedules.

Documentation and Compliance:

• Ensure all export documents (invoices, phytosanitary docs, bills of lading, etc.) are accurate and submitted on time.

• Work with UCDA to meet coffee export certification and quality standards.

• Ensure compliance with local and international shipping regulations.

Inventory and Quality Management:

• Collaborate with the warehouse team to manage inventory levels and prepare shipments.

• Ensure alignment with coffee quality standards as per client’s instructions before export.

Operational Efficiency:

• Identify and implement process improvements to enhance the efficiency and cost-effectiveness of logistics operations.

• Monitor and report on key performance indicators (KPIs), including shipment timelines and costs.

Problem-Solving and Risk Management:

• Address and resolve issues related to delays, damage, or non-compliance.

• Develop contingency plans to mitigate risks associated with logistics operations.

Communication and Reporting:

• Prepare and present logistics reports to management, highlighting key metrics and areas for improvement.

• Ensure clear and effective communication across all departments involved in the logistics chain.

• Effectively customer update on the different updates regarding their contracts.

• Timely response to customer inquiries and queries and referring them to the right information channels where need be.