Logistics Assistant NGO Jobs – LWF World Service (LWF) | Apply Now

• Coordinate with the Snr; Admin/HR Officer in managing fuel for each project to aid in effective transportation.

• Inspect all organizational Fleets and hired vehicles to ensure that all are in good mechanical condition and make sure repairs are done on time.

• Ensure proper management of all lubricants and Fuel and submit monthly utilization reports.

• Ensure that all drivers and project assistants properly manage the vehicles and motorcycles assigned to them; all have riding permits and safety gear.

• Help coordinate water tracking within settlements from pump stations.

• Administratively, support management on any other extra duties assigned within a specified period when requested by the supervisor.

• Effectively receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in the physical count of commodities including the quality in compliance with the established standards.

• Prepare, verify, and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.

• Carry out daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.

• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate missing quantity, and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.

• The incumbent will implement appropriate measures to safeguard non-food commodities, to ensure quality control using standard preventive measures in line with LWF established procedures and authorization received from the supervisor.

• Keenly monitor the condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following LWF warehouse standards.

• Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

• Administratively, support management on any other extra duties assigned within a specified period when requested by the supervisor.

Project Planning

• Take the lead in organizing the drivers/loaders & the weekly transport needs

Staff Management

• Assists in the implementation of performance management processes regularly sets smart targets for drivers and conducts effective appraisals with clear objectives.

• Support the team in organizing training, coaching, and mentorship to enhance staff performance.

• Maintain /improve on overall performance of logistics operations;

• Financial management / Budget Monitoring & Control

• Keep track of the logistics budget by tracking every activity implemented

Other:

• Performs any other relevant duties that may be assigned from time to time by the Senior Admin/HR Officer/her designate.