Human Resources Manager job at John Snow, Inc | Apply Now

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Manage recruitment process such as advert placement, shortlist development, conducting interviews and reference checks; filing all interview records; coordination of the workstation and required equipment to start work; induction to the HR processes at JSI/WE and preparing new employee entry materials; conducting salary analysis and salaries negotiation;

• Manage contracting system for all employees, which includes but is not limited to, issuing of notification letter, issuing of contracts, renewing of contracts;

• Maintain JSI/WE’s Local Hire Employee Manual (LHEM) in line with the Labor Laws of Uganda and JSI/WE requirements and inform employees with any changes and/or update to policies;

• Assist the senior management team in ensuring HR policies/procedures are being implemented properly and consistently in the office, and assist in implementation of all HR related policies and procedures, when needed;

• Manage the social security, pension and medical scheme processes in line with LHEM and the Labor Laws of Uganda;

• Manage all personnel files and ensure a high level of confidentiality in all issues related to staff;

• Supervise the electronic staff timesheet system in leave day tracking, payroll processing and other related activities and ensure timely recording and approval of timesheets;

• Ensure that payroll process is validated and conducted thoroughly and on time on a monthly basis, and explore alternative options to outsource the payroll process;

• Coordinate employees’ performance management, assessment and improvement initiatives;

• Track status of and ensure completion of routine performance reviews;

• Assist the COP and Director of Finance & Operations in identifying staff training needs and determine ways to meet those training needs;

• Coordinate disciplinary issues and serve on the grievances committee to provide support to ensure a just resolution;

• Manage consultants and consultant files. Maintain a tool for tracking expiry dates for all Consultants and Fixed Term Employees and coordinate the timely renewal of these with respective Technical/Operations staff;

• Oversee development of the Country Office Safety & Security Manual (SSM) and ensure staff are trained in its use;

• Liaise between the project and the legal firm for all legal advice needs;

• Any other duties assigned by the COP.