Human Resources Assistant job at GOAL Uganda | Apply Now

Time and Attendance

• Ensure department heads complete annual leave plans at the beginning of the year and the same are shared for consolidation.

• Manage the Kefron online leave application and tracking platform. Train new staff on using the system.

• Responsible for creation of timesheets for new staff and training staff on how to complete them.

• Ensure all timesheets are submitted on time and saved on the folder on SP and hard copies kept on file.

• Share monthly leave status reports with HR TL.

• Analyse leave trends and advice relevant managers for teams with low adherence.

Records Management

• Ensure that all supporting documentation for all the different HR processes is filed and support the audit team in retrieving staff files

• Establish a tracking system for files requested for and ensure proper archiving of separated staff

• Responsible for keeping the RED File uptodate – extracting emergency information from the RED Form

• ID Processing & Visibility

• Process Staff IDs for all new staff and staff with changes in positions

• Process staff T-shirts & shirts and ensure distribution to all new & existing staff and maintain reserve stock for incoming staff

• National Staff Reporting Requirements/HR metrics

• Maintain an UpToDate staff list including joiners and leavers on SharePoint and share Monthly list with HH TL.

• Update the national staff file as per HQ reporting requirements.

• Keep track of national staff demographics and share input into the monthly Newsletter as requested.

Employee motivation

• As part of staff motivation keep track of long serving staff members and share this monthly as part of the staff recognition process.

• Process staff engagement event requests.

• Staff Anniversaries – Keep an UpToDate file of staff Birthdays and share shoutouts monthly.

Staff wellbeing

• Processing well-being basket contribution (bereavement, new mother support)

Staff Separation

• Process Certificates of service for all separating staff

• Organize the staff farewell.

Payroll

• Review driver overtime for all locations and submit to HRBP by 10th of each month.