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Kampala, Uganda
Full-time
About the Organisation
Educate! works hand-in-hand with national and regional governments, as well as local communities, to achieve system-level adoption of skills-based learning. Our goal is to offer cost-effective, replicable solutions built for scale.
Job Title
Human Resource Coordinator Uganda job at Educate!
Job Description
Educate!, a fast-growing and award-winning social enterprise, is seeking for a Human Resource Coordinator to support the operations team in Uganda. We’re looking for someone who has non-profit experience, delivers results while leading multiple projects, is willing to improve on processes and is able to seamlessly handle projects at hand.
The Human Resource Cordinator shall be the process lead on staff recruitment, contracts, orientation and onboarding of new staff, administer employee benefits, and ensure efficient and proper staff record keeping.
As a member of the HR department, the HR Cordinator will work in a high-performance culture with a motivated and supportive team of talented individuals, including our global talent team. This is a unique opportunity for the right person to help build the HR function in our Uganda office as part of a team that makes recruiting and talent development a top priority.
This position will report directly to the Human Resource Manager.
Duties and Responsibilities
Performance Objectives
Staff Recruitment & Contract Management (30%)
Staff Orientation & Onboarding (20%)
Staff Records Management and Filing (30%)
Employee Benefits Administration & HR Logistics and Events(20%)
Staff Recruitment & Contract Management
Respond to requests for manpower needs to close capacity gaps, and guide the hiring department on the most efficient way to close the gap.
Follow up with managers for Employee Request Form (ERF) and internal JDs for new recruitment, and provide guidance where necessary. Regularly update the job descriptions folder for all staff positions on google drive
Prepare the candidate profiles for new recruitments and update all tabs of the master recruitment document including interview questions, panelists etc.
Sourcing for candidates through the most efficient and cost effective approach that may involve newspaper advert, sourcing through networks & other 21st century approaches of sourcing.
Manage the recruitment portals - that’s greenhouse, and the recruitment email account to ensure new applications are read and responded to, and build a database of potential candidates for future roles.
Ensure candidates have a great experience during the whole recruitment exercise.
Conduct reference checks; prepare a summary report of interviews held and share with all relevant stakeholders including but not limited to the HR Manager, the hiring team and Country Director.
Make offers to successful candidates and collect all relevant documents at time of recruitment of new staff before their first date of work.
Prepare contracts for all new staff, staff in new positions and contract addendum for staff contract changes and ensure timely signing of contracts.
Ensure that probationary clauses in the new staff contracts are duly signed after the probationary period.
Staff Orientation & Onboarding
Orientation schedule for new staff is ready and shared with respective department heads and new staff before the start day of work
All HR department orientation sessions/materials are up to date, and accessible to the HR Team and orientation facilitators..
All presentations used for orientation are in one folder on the drive, and relevant ones are shared with the new staff after their sessions
All scheduled orientation sessions are conducted and make ups are done within two (2) weeks, and orientation trackers filed after completion of the program.
Collect feedback, prepare and share a report with the HR Manager and respective department managers upon completion of every orientation program.
At least three (3) on-boarding check-ins are done within the first 6 months to learn how new staff are transitioning in and provide the necessary support needed.
Work with the Admin/Procurement Contact person to ensure new staff have their tools of work including but not limited to airtime, internet data and laptop ready by their first day of work.
Create work email accounts for new staff, add them to the relevant mailing lists; and regularly update the individual and group email accounts as and when a staff member's status or department/roles change.
Email accounts are suspended on the last day of work unless otherwise requested by the supervisor of the exiting employee.
Child Protection Policy (CPP), Sexual Harassment Policy (SHP) and Ethics guide consent forms have been signed by all staff, and where relevant mentors.
Staff Records Management and Filing
Digital/online staff files are up-to-date with all relevant & fully signed (where necessary) documents including but not limited to contracts, addendums, leave forms, disciplinary records, academic documents, promotional scorecards, Employee Request Forms (ERF) etc.
Regularly conduct an audit of staff files to ensure their completeness
Leave tracker is up to date and accessible by all Managers; and all staff are informed about their leave days status.
In collaboration with supervisors, support staff exiting staff to ensure a fully signed handover checklist before their last day of work. Ensure filing of resignation notices and handover checklist.
Update staff master staff list as and when there are staff changes including but not limited to exits, new joiners, position changes etc
Employee Benefits Administration & HR Logistics and Events
In liaison with the service provider, process work permits and/or special passes for expat staff in a timely manner.
Team building and all staff events are well coordinated, that is timely communication and coordination of logistics needed for the event. Events include but are not limited to MMMMs, mid year retreat, department dinners and end of year party.
Create awareness of Educate! benefits to all staff on a regular basis.
Renewal of Medical Insurance & GPA policy covers with preferred providers annually & update the medical insurance list and GPA list with drops and new staff or mentors as and when they happen.
Maintain contact between the medical insurance provider, GPA service provider and Educate! to solve queries, ensure staff have medical cards and all staff/mentors are covered on GPA at all times.
Support staff in accessing or applying for staff benefits like salary advances, bereavement support, scholarship support etc.
Coordinate the cultural tenets awards nominations for all Educate! staff
Communicate in a timely manner announcements related to new staff, bereavement, newborn babies to E! Staff, etc.
Schedule, coordinate celebration of staff birthdays, department dinners and in office and in the field on a termly basis.
Lead and mobilise support when staff celebrate weddings, introductions and any other such social events.
HR department liaison point in supporting the implementation of a mother friendly work environment in light of the E! gender related policies.
Communicate to GPA service provider any reports of staff/mentor accidents, support staff in processing their claims from service provider.
All staff are on the CUG service, have airtime and internet data to facilitate their work.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications and Competencies
Qualifications
Bachelor’s Degree, preferably in human resources or a related subject.
At least 4 years of professional experience, with at least 2 years of directly working in the HR Department or related field.
Passion for recruiting and developing top talent
Some experience working in a startup or social enterprise environment strongly preferred.
High level of computer literacy: Ms Word, Excel, Powerpoint, etc.
Fits our Five Cultural Tenets (see What is Educate! About? below); Learn more by looking at Educate!’s culture deck here
What skills/experience does this candidate absolutely must have (MUST HAVEs)?
People relations skills
Attention to detail
Personal organisation and Coordination skills
Good written & verbal communication skills
Problem solving
Ability to use the google drive (docs, sheets, slides and forms)
High level of integrity and professional judgment
Flexible and able to think and work “outside the box,” excited to think about new and more efficient or effective ways of doing things
Terms
Salary is commensurate with experience
Attractive Benefits & Perks including Medical Insurance.
Location is Kampala, Uganda.
How to Apply
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.