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HR and Administration Officer job at Internews Network | Apply Now
Are you looking for HR jobs in Uganda 2024 today? then you might be interested in HR and Administration Officer job at Internews Network
Kampala, Uganda
Full Time
About the Organisation
Internews Network is an international media development organization based in Arcata, CA, and Washington, DC, whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect, and the means to make their voices heard.
Job Title
HR and Administration Officer job at Internews Network
Internews Network
Job Description
Job Title: HR and Administration Officer
Organisation: Internews Network
Duty Station: Kampala, Uganda
Internews Networks is seeking an HR and Administration Officer for an anticipated USAID-funded media project in Uganda. The HR and Administration Officer will support and advise the country program on the various HR processes and systems. Key responsibilities include providing support and guidance in establishing or improving processes for recruitment and selection, employee orientation and onboarding, performance management, benefits administration, and personnel recordkeeping. Additionally, this position will support a range of administrative functions, including procurement and event planning.
Duties, Roles and Responsibilities
Human Resources
Assist in the development and review of Human Resource (HR) policies and procedures that comply with Internews standards and local labor laws.
Organize recruitment activities, including placing advertisements and arranging interviews.
Prepare and deliver orientation programs for newly hired staff.
Ensure all staff understand, sign, and adhere to Internews’ ethics policies.
Maintain electronic and hardcopy HR personnel file for all staff.
Maintain an accurate and up-to-date tracking system for employee leave balances.
Maintain appropriate records while ensuring the confidentiality of personnel data activities.
Provide technical support to Country Director/COP in matters related to staffing, terminations, employee relations, grievance, and disciplinary actions.
Ensure timely completion and submission of monthly timesheets by staff.
Assists managers in setting goals and performance objectives to enhance staff motivation and provide performance feedback.
Alert the Finance and Administration Manager (FAM) at least three months before staff contracts end.
Communicate vacation accruals to the Country Director/Chief of Party (COP) and FAM.
Administration, Procurement and Logistic
Maintain an updated list of all vendors, lease agreements, and service contracts.
Ensure compliance with procurement policies and support the procurement of office supplies.
Assist in training and event planning, including the scheduling of travel and securing venues.
Review vehicle log sheets and reconcile fuel allocations against reported mileage.
Ensure organizational assets are adequately insured with reputable insurance providers.
Review office security arrangements and advise the FAM and Country Director/COP on necessary changes.
Maintain the organizational asset register and conduct regular spot checks and counts.
Maintain accurate records of all office consumables purchased and ensure proper documentation
Perform other duties as assigned by the supervisor.
Values and Flexibility
In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of belonging.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Required
A university degree or equivalent lived/professional experience.
A minimum of 5 years of experience in human resource and administration management or related relevant experience.
Familiarity with Human Resource Information Systems (HRIS).
Experience working with donor-funded organizations such as USAID, EU, DFID, or CIDA.
Knowledge of labor legislation.
Proficiency in Microsoft Excel.
Strong proficiency in the Microsoft Office suite, internet applications, Adobe Reader, and email protocols.
Strong English language skills, both written and oral.
Excellent interpersonal skills and organizational skills
Ability to work effectively under pressure and meet deadlines
Meticulous attention to detail
Proven ability to lead and coordinate a team with strong communication and diplomatic skills.
Sensitivity to cross-cultural workplace dynamics
Must be self-reliant, resourceful, good problem-solver, good-humored, and flexible.
This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network’s offerings and will be reviewed during the hiring process. Additional information can be found on our Benefits page.
How to Apply
All candidates should apply online at the Apply button below.
Deadline: 20th December 2024
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