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Grants Officer job at Danish Refugee Council (DRC) | Apply Now
Are you looking for Grants Officer jobs in Uganda 2025 today? then you might be interested in Grants Officer job at Danish Refugee Council (DRC)
Kampala, Uganda
Full Time
About the Organisation
The Danish Refugee Council (DRC) is dedicated to providing humanitarian aid, development support, and peacebuilding initiatives to ensure a dignified life for refugees, internally displaced persons, and those affected by displacement. With a commitment to addressing the immediate needs and long-term challenges faced by these vulnerable populations, DRC delivers comprehensive support through emergency relief, sustainable development programs, and conflict resolution efforts. By working in collaboration with communities, governments, and other stakeholders, DRC strives to create lasting solutions that uphold human dignity and foster resilience in the face of displacement and crisis.
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
Job Title
Grants Officer job at Danish Refugee Council (DRC)
Danish Refugee Council (DRC)
Job Description
Job Title: Grants Officer (Fresher Jobs)
Organisation: Danish Refugee Council (DRC)
Duty Station: Kampala, Uganda
The Grants Officer sits within the programme team and is responsible for quality control and support to country grants within the Uganda country portfolio, and for providing technical support and advisory to relevant colleagues across departments. The Officer will work closely with the Programme Development and Quality Coordinator, programmes and finance staff. The Grants Officer will work across the country grants including but not limited to: DANIDA Strategic Partnership Agreement (SPA), Uganda Refugee Resilience Initiative (URRI), Anticipatory Humanitarian Action for Displacement (AHEAD) and the Refugee Investment Facility (RIF) to ensure effective grant administration, compliance and reporting.
Duties, Roles and Responsibilities
Grant support and administration:
Quality control specific contracts/awards across the Uganda programme.
Facilitate project kick-off and close-out meetings for projects, in line with DRC processes, ensuring relevant staff and partners are aware of their programmatic, financial and compliance obligations/requirements.
Track grants processes and milestones for all regional/multi-country contracts/awards through the grants cycle ensuring relevant information and documentation are disseminated to relevant staff in a timely manner
Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken.
In collaboration with the Programme Development and Quality Coordinator, transition successful grant applications into the Grants Management System in DRC’s Enterprise Resource Planning platform (Dynamics) with reports, proposals, contracts and related milestones.
Track processes and milestones for all contracts/awards through the grants cycle ensuring relevant information and documentation are disseminated to relevant staff in a timely manner.
Support the tracking of donor financial disbursement against signed contracts and prepare requests for financial disbursements from donors as contained in the project agreements.
Responsible for hard and soft copy filing of original signed project and administrative organizational documents.
Reporting
With input from the relevant staff, contribute high quality progress reports for regional/multi-country contracts/awards as per donor and DRC requirements.
In consultation with the finance department, assist in consolidating and/or quality control of reports, in relation donor requirements, original project proposal, and consistency in both narrative and financial reports
Provide high quality review and assembly of programme documentation including drafting editing and formatting
Provide through progress reporting, a continuous analysis of the achievements, facilitate project reviews, evaluation and audits
Develop donors reporting timelines and requirements template; ensure it is updated at all time
Timely dissemination of reporting tools and requirements and follow up to ensure internal and external reporting deadlines are respected
Compliance management
In coordination with the Finance Manager and other relevant staff, support internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects
Carry out contract and grants training of staff through inception workshops, coaching and mentoring in setting up systems to monitor key accountabilities e.g. co-financing, exchange rates, interest and budget rules in line with contractual requirements
Support the Partnership Officers to conduct and document periodic implementing partner reviews
Support teams in the interpretation and operationalization of donor rules and regulations
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Qualifications, Education and Competencies
2-3 years of professional experience in humanitarian or development contexts with grants and/or contract support responsibilities
Proven experience in project cycle management, including planning and project development, budget management, quality assurance, and MEAL
Extensive knowledge of ECHO, DANIDA, UN and other institutional donors and their compliance requirements with proven experience of successful contract management including consortium grants
University degree or equivalent in Business Administration, Economics, Social Sciences, International Development or other relevant experience
High degree of computer literacy, including in database management/information management
Strong coordination skills and proven ability to manage partner/stakeholder dynamics
Willingness to travel within Uganda and at times the region
Excellent writing skills
Languages: English and a Ugandan language
Desirable:
Proven ability to work independently, with a clear understanding of risk escalation requirements.
Proven ability to propose creative solutions to challenges, and proven ability deliver results within a flexible and adaptive framework.
Commitment to gender equality
Education:
University degree or equivalent in Business Administration, Economics, or International Development or other relevant experience.
Find the definition of DRC’s Core competencies here
All DRC staff should master the 5 core competencies:
Striving for excellence: you focus on reaching results while ensuring an efficient process
Collaborating: you involve relevant parties and encourage feedback.
Taking the lead: you take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: you act in line with our vision and values
Languages:
Languages: English,
Knowledge of Ugandan language/s
How to Apply
All suitably qualified and interested applicants should apply online at the Apply Button below.
Deadline: 6th February 2025
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