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Front Office Administrator job at Fracht Group | Apply Now
Are you looking for Administrative jobs in Kenya 2025 today? then you might be interested in Front Office Administrator job at Fracht Group
Mombasa, Kenya
Full Time
About the Organisation
The Fracht Group is a global logistics and freight forwarding company comprised of six independent sister holding companies. It delivers comprehensive and specialized logistics solutions across various industries worldwide. With years of experience and a commitment to quality service, Fracht supports businesses with tailored logistics solutions aligned with their specific industry needs.
Job Title
Front Office Administrator job at Fracht Group
Fracht Group
Job Description
The Front Office Administrator plays a central role in ensuring operational efficiency through effective office coordination, supply management, and communication handling. The position involves maintaining administrative systems, supporting procurement processes, coordinating travel and meetings, processing documentation, and updating the TRAKIT system. The role demands professionalism, attention to detail, strong communication skills, and the ability to multitask in a dynamic and fast-paced work environment.
Duties, Roles and Responsibilities
Office Administration & Coordination:
Manage office supplies, fuel, and stationery usage and records.
Oversee drivers’ rosters, schedules, and vehicle maintenance.
Track and support office maintenance activities.
Maintain systematic filing systems (both electronic and hardcopy).
Monitor staff leave and travel to ensure smooth team operations.
Support People and Culture Department with interview scheduling, event planning, etc.
Reception & Communication:
Welcome visitors and direct them professionally.
Handle and route calls efficiently.
Coordinate meeting logistics and accommodation bookings.
Record and share minutes from staff meetings.
Assist with formatting and printing official documents.
Procurement & Documentation:
Support procurement processes for timely service delivery.
Track orders and deliveries.
Maintain updated records for suppliers, customers, and assets.
Review supplier contracts for compliance.
Billing & System Updates:
Upload and update billing information in the TRAKIT system.
Verify accuracy of data entry and billing records.
Upload weighing slips for CSU operations.
General & Ad-Hoc:
Assist in onboarding processes, including asset handover.
Support HR administration functions.
Perform other duties as assigned by the Branch Manager.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Education:
Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
Experience:
Previous experience in front office, HR administration, procurement, logistics, or coordination is an added advantage.
Familiarity with TRAKIT or similar operational systems is desirable.
Key Competencies & Personal Attributes:
Strong organizational and multitasking abilities
Excellent verbal and written communication
Proficiency in Microsoft Office Suite
Ability to work independently and meet deadlines
High level of integrity and professionalism
Detail-oriented with strong problem-solving skills
How to Apply
ONLINE APPLICATION ONLY!
Interested candidates are advised that applications for this position must be submitted online. To apply, please click on the "Apply" button below.
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