Finance Officer job at International Development Law Organization | Apply Now

Key results expected:

Program Financial Budgeting, Monitoring, and Reporting

• Working closely with the Finance & Administration Manager and Program team, monitor the finance-related aspects of the implementation of Program activities according to approved Program documents, ensuring that appropriate control reporting structures are maintained in accordance with IDLO Rules and Regulations and/or donor requirements.

• Ensure the timely preparation and submission of all financial information, reports, and documentation, including monthly Program financial forecast, year-end closing of books, etc.

• Assist in preparing the Program-specific and annual budgets, assess financial plans and reports in coordination with the Finance & Administration Manager and relevant departments.

• Process payments for all contracted consultants/experts in line with IDLO standards and procedures.

• Support the Procurement Associate in reviewing analysis of procurements before approval by responsible officers

• Support the transport and Logistics Associate in reviewing VAT claims and any other refundable taxes

Organizational-Related Finance and Accounting

• Assist the Finance and Administration Manager in ensuring execution of all the IDLO financial policies, systems, and procedures.

• Prepare the monthly cash replenishment in line with program forecasts

• Maintain and manage the office petty cash

• Update, review, and report on the country office finance performance and prepare required financial statements as well as short-term and long-term forecasts (in consultation with the Programs team), highlighting any over/underspend and reporting on potential gaps.

• Prepare the payroll for locally recruited employees and make the necessary statutory deductions; monitor advances to employees and partners to ensure they are liquidated in line with IDLO policies and procedures.

• Support the monthly closure of the books in Navision

  
  

• Prepare asset, liability, and capital account entries by compiling and analyzing account information; manage program assets register to ensure all assets are recorded, indexed, secure, and accordingly.

• Working closely with the Finance & Administration Manager, Programs team (country office and HQ) as well as the HQ-based Program Accountant, facilitate the work of internal auditors and any contracted external auditors.

• Support the Finance and Administration Manager in liaising with the IDLO bankers in the country including acting as a bank agent where so authorized.

Sub-grants monitoring

• Support the sub-granting processes, monitoring, and management systems to ensure effective and timely issuance, reporting, and oversight of all sub-grants.

• Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports, and outstanding advances.

• Review all sub-grant monitoring reports and prepare management summaries of findings and recommendations for discussion with the Country Manager.

• Liquidation of all accountabilities for funds advanced to sub-grantees

Office Administration

• Support the Finance Manager in ensuring the smooth day-to-day running of the Country office.

• Administer and manage the logistics, communication, contracting, and payment of service providers such as lessors, travel agents, hotels, office suppliers, etc. This shall include establishing and maintaining a supplier database.

• Coordinate and ensure smooth implementation of and adherence to IDLO logistics, travel, and security procedures by all.