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KEY DUTIES & RESPONSIBILITIES

Quality Review and Payments

• Review the consolidated RBF invoices and supporting documents submitted by the Data Analyst and prepare for the release of funds to the contracted district departments and units and Community Based Organizations’ bank accounts as per the approved standing instruction.

• Conduct reconciliation of payments and submit a trend analysis report of the payments for review and planning purpose.

• Train RBF verification teams on project financial procedures and risk management.

• Finance Management and Budget Monitoring

• Review the expenditures on shared cost budget % allocated to the project and ensure that this cost is budgeted for.

• Consolidate and review the budgeted versus actual expenditure reports.

• Ensure that all identified discrepancies and/or ineligible expenditures and/ or misallocation and/or payment of unauthorised amounts are clarified in a timely manner and addressed.

• Financial & Project Implementation

• Conduct budget analysis and submit financial reports of the project.

• Facilitate the use and submission of monthly, quarterly workplans and budget forecast to support controlled finance utilisation.

• Review the donor and management comments or feedback, address to meet the reporting standards.

• Assess and act on the financial management reviews and submit recommendations.

• Project Budgets

• Develop project budgets and ensure that cost recovery is guaranteed and the correct Cordaid tools, data and forms are being used.

• Monitor and prepare the revision of project budgets and coordinate any proposed revisions.

• Proactively interact with budget holders about cash flow management within the project and ensure to follow the internal control regulations.

• Support monitoring and advice provision on RBF budget absorption for the operational cost, per indicator and on the pricing of the indicators.

• Prepare budget performance reports which include reporting on the indicators’ performance, financial analysis per indicator, per contracted party and subsidy utilisation.

• Administrative Oversight and Management

• Active member of the project senior management team, ensuring close collaboration and consultation with the Chief of Party, the senior RBF Expert, and the Data Analyst.

• Provide technical and administrative support to RBF regional project offices regarding the finance and administrative activities by conducting field visits, among others.

• Identify and address knowledge and skills gaps at field level and support the staff through coaching and training.

• Compliance Procedures

• Prepare, review and maintain a programme report tracking system to ensure that all reporting deadlines are met, including donor and project milestones, tracking expenditures against budget and advises the budget holders of any changes.

• Support the operations to ensure compliance with all stakeholders to the project, the government, donor and the organisation rules, regulations, and policies, ethics and integrity and achievement of results.

• Provide guidance and ensure that all project staff are aware and sensitised on the compliance to the standards and guidelines of the project requirements.

• Information Audits

• In collaboration with the Country Finance Manager, support audit preparations and ensure that relevant information is transmitted timely to the auditors and assists on post- audit activities such as audit trail and implementation of audit recommendation through an action plan.

• Ensure that recommendations from internal and external project audits are implemented and disseminated throughout the organization.