Finance Intern job at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)| Apply Now

• Work towards the achievement of the Foundation’s goals effectively.

• Work in close collaboration and cooperation with the Finance Department and activity leads.

• Perform other work-related duties and responsibilities as may be assigned by Supervisor

Specific Duties and Responsibilities:

• Maintain and update Quick Book records including:

• Keying data to the QBK for all payments made with clear narration.

• Keying data to the QBK for all Journal Vouchers prepared with clear narration.

• Update the QB on daily basis and provide daily QB balance

• Generate reports on an ad hoc basis.

• Ad hoc analysis of QBK data.

• Synchronize and facilitate mobile banking payment to various participants for all EGPAF supported trainings.

• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.

• Responsible for preparing and verification, cost allocation, fiscal coding and checking of arithmetical accuracy of expenses report received from to QBK.

• Contact/Focal person for all project office in all financial related matters.

• Participate /facilitate end of Month closing activities by generating reports from QBK and reconciling the general ledger accounts e.g. Preparation of Bank Reconciliation.

• Travel Advance Register as well as communicating to staffs on advance account balances.

• Event/Training payment facilitation report for the supported regions

• VAT account from QuickBooks as well as share with P&L monthly

• Maintain copies of vouchers, invoices or correspondence necessary for files and ensure the same are sent to Dar on monthly basis.

• Back up all payment vouchers in an electronic format and ensure are kept in both OneDrive and Office Server folder.

• Monitors and ensure accountability/liquidation of all advances in accordance with the EGPAF established policies, procedures, and follows up with individuals to clear advances as needed.

• Daily monitoring of the bank accounts and cash levels.

• Act as backup to the Finance Lead

• Any other work-related duties that may be assigned by the Director of Operation/Senior Finance and Administration Manager.