Finance Assistant Payables job at Dei BioPharma Ltd | Apply Now

Key Responsibilities:

• Receive, verify, and process vendor invoices, ensuring accuracy and completeness.

• Match invoices with purchase orders and goods receipts to confirm pricing, quantity, and terms.

• Code and enter invoices into the accounting system for approval and payment processing.

• Prepare and process payment batches, including checks, bank transfers, and online payments, as per scheduled payment terms.

• Ensure timely payments to vendors to maintain good relationships and avoid late fees.

• Record payments accurately in the accounting system and maintain proper documentation.

• Regularly reconcile accounts payable records with vendor statements to identify discrepancies or unpaid invoices.

• Work with vendors and internal teams to resolve discrepancies, adjustments, and other issues that affect account accuracy.

• Assist in reconciling the accounts payable ledger to ensure that all payments are properly accounted for.

• Maintain accurate and up-to-date accounts payable records, ensuring that all transactions are documented and easily accessible for audits.

• File invoices, payment records, and correspondence with vendors in both digital and physical formats as per company policy.

• Assist in generating reports on accounts payable status, outstanding invoices, and payment schedules.

• Assist in the month-end and year-end closing processes by preparing accounts payable schedules and ensuring all transactions are recorded accurately.

• Provide supporting documents and data for internal and external audits related to accounts payable.

• Reconcile accounts payable sub-ledger with the general ledger as part of the month-end closing activities.

• Process employee expense reports, ensuring receipts and approvals are documented and expenses comply with company policy.

• Verify expense report submissions for accuracy, completeness, and adherence to budgetary and policy requirements.

• Ensure all payable transactions comply with regulatory and company policies, particularly in areas such as tax deductions and procurement rules.

• Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances, . ensuring prompt and professional communication.

• Liaise with vendors to clarify invoice issues, resolve discrepancies, and negotiate payment terms when necessary.

• Support the Accounts Payable Manager in maintaining positive vendor relationships by addressing concerns in a timely and respectful manner.

• Work closely with procurement, finance, and warehouse teams to resolve invoice discrepancies, ensuring smooth workflow between purchasing and finance.

• Collaborate with internal departments to ensure expenses are approved and accounted for accurately.

• Support ad hoc projects and initiatives within the finance department as required by the Finance Manager or Accounts Payable Manager.