Finance & Operations Assistant - Lira job at Bantwana Initiative Uganda (BIU) | Apply Now

Receiving and welcoming visitors at the Office and attending to them appropriately; receives applications, invoices, and any other documents as may be delivered and distributing them to specific individual

Photocopying and ensuring a proper filing system at the office; Set up and update project and administrative files.

Supervise the proper maintenance of office premises and surrounding environment to ensure its cleanliness and good state of repair at all times.

Ensure office security and all staff safety procedures are in place, adhered to and report any deviations to your supervisor for corrective action.

Handle Regional Office imprest and ensure timely payments, reconciliation and replenishment

Ensure timely payment of all received utilities e.g. water, electricity place requests for payment

Manage and coordinate all events ensuring quality service levels for staff welfare such as break teas, staff parties and get-togethers.

Ensure the set-up of an accessible filling system for both administrative and program documentation and update project and administrative files.

Ensures timely and proper set-up of meeting/Boardroom venues for meetings

Assist in making follow-ups for staff medical cards and addition to other insurance schemes by providing updated staff information on a regular basis.

Identify, and manage the negotiation, execution, performance and termination of contracts for small vendors.

Ensure Value for Money for all goods and services procured locally and report deviations to Head Office for corrective action

Assemble documentation for all local procurement activity for Supervisory review and onward transmission to Head Office for execution/payment

Supervise regionally contracted service providers of security, courier, staff accommodation to ensure compliance to contract provisions

Lead BIU TLC project implementation, monitoring, reporting, developing and maintaining partnerships to meet TLC ECE objectives in the

Ensures that vehicle policy guidelines are effectively followed by both staff, internal and outsourced drivers.

Manage and coordinate all staff travel arrangement including booking for staff accommodation in the Region and in Kampala

Participate in the planning for regional program activities and advise on best practice for initiation of procurement requirements

Manage the periodic projection, requisitioning, delivery inventorying and issue of office stationery and kitchen supplies.

Maintain a stores ledger of all stock, carrying out periodic monthly stock-counts, reconciliations and filing reports with the Finance Officer.

Conduct periodic monthly-quarterly asset verifications, update Regional assets register and file a copy with the Finance Officer and Head Office in Kampala