Finance & Grants Manager job at Heifer International | Apply Now

RESPONSIBILITIES & DELIVERABLES

A. Program Effectiveness (20%)

• Accountable for providing leadership to ensure that all project stakeholders (programs, finance, project management, country program, management team, partners) among others receive timely and accurate financial information to attain the highest standard of effectiveness.

• Well managed project finances and assets.

• Provide leadership to project finance and administration teams to ensure that maximum output is achieved by encouraging and acknowledging good performance, coaching, providing resources, tools and equipment and assisting staff to prevent and resolve problems.

• Maintain knowledge of required rules and regulations related to project implementation and activities that affect the budget.

• Conduct trainings and staff development workshops with the project accounting team in order to ensure that they improve their understanding of different granting/contracting mechanisms and build their capacity to adhere to donor regulations related to reporting, budgeting, asset acquisition, management and disposition.

  
  

B. Management and Compliance (60%)

• Accountable for ensuring full compliance with Project/ MCF requirements and HPI policies and for providing management with all financial and administrative aspects of the project while adhering to local laws and regulations.

• Take lead in working with the Project Director, Project Managers and the project finance team in the preparation and submission of the project’s monthly, quarterly, semi annual and annual finance reports and financial statements as stipulated in HPI policies.

• Interprete project variance reports and expenditure analyses to project staff and request for explanations as needed from the budget holders in line with finance policies.

• Ensure that all project transactions compile with statutory requirements.

• Prepare, coordinate and monitor the project budget and lead regular meetings with project managers to review issues and trends identified.

• Oversee performance of project financial activities ( accounting, finance, cash flow and reporting, tax/regulatory compliance including filing all statutory obligations, and adherence to GAAP/IFRS),

• Check bank reconciliations every month and forward them to the Director Finance for approval.

• Ensure compliance with accounting principles and stardards including HPI partners; MCF, local partners and HPI cost principles.

• Review payment requests and ensure timely processing of funds.

• Regular review of Asset Register and Support awareness measures for prevention of fraud, bribery and corruption; report any suspected misconduct to the Director Finance and administration.

• Continuously advise both finance and non-finance project staff over matters of internal control compliance and work with the Director Finance and administration to review the relevancy of the existing controls to minimise risk exposure of HPI.

• In collaboration with country office finance heads, establish and maintain sound financial management systems and provide administrative support to the project.

• Provide financial analysis and guidance on all activities, plans, targets, and organizational drivers.

• Effective Office management (Asset and inventory management, facility maintenance, IT & security, conferences, travel & fleet management)

• Ensure that an effective filing system is in place and coordinate with program staff to ensure that the projects resources are effectively and efficiently utilized.

  
  

C. Grant and Partnership Management (20%)

• Accountable for establishing and maintaining proactive links with project partners to ensure compliance with established processes and procedures with the highest level of accountability.

• Serve as the partner point of contact on grant management and compliance issues.

• Identify financial management capacity gaps and training needs assessments for the project staff and partners, provision of hands on support and training.

• Conduct field support and verification visits to Cluster and partner offices to ensure sound financial management and reporting.

• Follow up on the timely implementation of Actions of the Audits/financial reviews.

• Conduct/coordinate Audits and investigations and ensure timely implementation of action plans.

  
  

D. May perform other duties as assigned (5) 

• Performs other duties assigned by his/her supervisor or designee.