Finance & Administration Officer job at Davide & Francesco East Africa Tours | Apply Now

Finance

• Operate the cash register by receipting, recording, custody and balancing of cash maintained.

• In presence of supervisor, carry out periodic cash counts

• Assist in preparation, processing and follow up of client invoices

• Assist in comprehensive budget preparations including directing of the financial forecasting, planning, and budget processes;

• Assist in preparation of monthly payrolls, payroll accounts analysis and reconciliation;

• Evaluate financial systems and accounting procedures and make recommendations for changes, to procedures, operating systems and other financial control functions to the Director.

• Keep and maintain accounting records in soft as well as in hard form

• Prepare periodic financial reports, estimates, summaries, and other financial analyses and other reports as required by management.

• Liaise with Directors and auditors in the preparation/audit of end of year accounts and company annual returns.

• Carry out any other duties as required by the directors

Administration

• Assist in procurement and purchase of stock supplies, consumables, office supplies and other items

• Receive and inspect all incoming materials into the stores and reconcile with purchase orders, documents and tracks damages and discrepancies on orders received.

• Issue materials/goods from the store only against a properly authorized requisition and adjust stock control card accordingly.

• Maintains various store files and records for the purpose of documenting activities, and providing materials and reliable resource information.

• Ensure the security of materials and goods under his/her control by controlling keys with access to the store area.

• To make self‐imposed checks (stock counts) between store records and actual stock and investigate any discrepancies where necessary with report to the Supervisors.

• Maintain a pleasant helpful relationship with clients and co-workers answering queries and comments raised

• Maintain a company calendar and schedule appointments including scheduling of in-house and external events

• Monitor administrative aspects of other employees and evaluate discipline and punctuality of the staff.

• Assist in the maintenance of a comfortable and courteous ambience for the clients.

• Undertake any other duties as required by the supervisors