Executive Assistant job at Seed Effect Uganda | Apply Now

Serve as the first point of contact for office visitors and inquiries, ensuring a welcoming and professional environment.

Develop and maintain contacts and external appointments for the CD throughout the country and elsewhere, including Seed Effect’s affiliates, government officials, donors, media, and academics.

Efficiently arrange high-level meetings/workshops, collate documentation and information to support these meetings, and where required prepare minutes and other relevant reports/documentation on time.

Prepare responses and reply as appropriate on behalf of the CD to incoming mail (paper and electronic) to ensure appropriate priorities are given and action is taken in response.

Provides a bridge for smooth communication between the CD and internal units; demonstrating leadership to maintain credibility, trust, and support with staff.

Works closely and effectively with the CD to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Ensure calendar of institutional reporting, key events, and visitors is maintained through coordination with various unit leads and that managers are aware of the reporting dates as required by the CD

Maintain an updated inventory of all compliance requirements, track and follow up on all the key dates, and coordinate with all responsible offices to ensure 100% compliance on behalf of the CD.

Maintain effective filing, archiving, and record-keeping systems, both paper and electronic.

Participation in appropriate staff meetings, planning sessions, and ongoing liaising as needed.

Establishing a mutual trust and respect relationship with the Country Director to facilitate communication and maximize efficiency.

Preparing and finalizing the Country Director’s travel and meeting packs as required

Oversee and manage all administrative functions of SEU Head Office, including answering phones, responding to emails, and greeting visitors.

Coordinate and schedule meetings, appointments, and travel arrangements for staff members, donors, and visitors.

Manage and distribute incoming and outgoing mail, including packages and deliveries

Providing personal support to the Country Director when required

Undertake any other relevant task at the direction of the Line Manager.

Model your personal life to reflect Christian values and biblical principles both within and outside Seed Effect premises.

Attend daily morning devotions to learn God’s word and deepen your relationship with him.

Participate in leading morning devotions, sharing the word of God, and conducting prayers whenever called upon.

Maintain a focus on Jesus Christ in everything you do at Seed Effect Uganda.