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Conference Coordination Consultant job at Uganda Institution of Professional Engineers (UIPE) | Apply Now

Are you looking for Consultant jobs in Uganda 2025 today? then you might be interested in Conference Coordination Consultant job at Uganda Institution of Professional Engineers (UIPE)

Kampala, Uganda

Full Time

Deadline: 

29 Apr 2025

About the Organisation

The Uganda Institute of Professional Engineers (UIPE) is the leading professional body for engineers in Uganda, with a mission to promote and uphold the standards, ethics, and excellence of the engineering profession through training, certification, and advocacy. Established in 1972, UIPE has evolved into a respected institution recognized for its role in regulating and supporting the engineering profession while fostering innovation and sustainable infrastructure development. It maintains a dynamic and inclusive work culture that values continuous learning, professional growth, and collaboration, offering opportunities for both seasoned and emerging engineers through memberships, internships, and consultancy roles.

UIPE’s innovation lies in its model of bridging academia, industry, and government through workshops, conferences, and technical support, thereby expanding its influence across the country. With a national reach and a growing membership base, the institute upholds core values of integrity, competence, accountability, and public interest. Its corporate social responsibility initiatives focus on community engagement, STEM education promotion, and mentoring young engineers to build national capacity. More information is available at www.uipe.co.ug.

Job Title

Conference Coordination Consultant job at Uganda Institution of Professional Engineers (UIPE)

Uganda Institution of Professional Engineers (UIPE)

Job Description

The Consultant will coordinate and support the National Technology Forum (NTF) and its subcommittees, manage logistical needs, ensure timely implementation of deliverables, and maintain communication with sponsors, exhibitors, service providers, and international partners. Responsibilities include stakeholder liaison, monitoring progress against the work plan, preparing reports, organizing meeting logistics, and overseeing volunteer and technical support teams. A detailed work plan, progress reports, and a final consultancy report will also be required.

Duties, Roles and Responsibilities

  • Support the NTF Committee and Subcommittees with scheduling, agenda preparation, minutes recording, and action follow-up.

  • Serve as the communication liaison among UIPE, FAEO, UNESCO, UTB, WFEO, and other stakeholders.

  • Track implementation of the conference work plan and manage timelines and deliverables.

  • Facilitate effective communication with sponsors, exhibitors, and service providers.

  • Coordinate all logistics, including venue arrangements, registration, protocol, and delegate services.

  • Manage travel and accommodation for key participants.

  • Prepare progress reports and maintain documentation.

  • Coordinate volunteers and technical support teams.

  • Perform other related tasks as assigned by the Executive Secretary or NTF Chairperson.

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SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

COMMERCIAL

SERVICES

INDUSTRIAL

SERVICES

RESIDENTIAL

Qualifications, Education and Competencies

Education:

  • Bachelor's degree in Event Management, Engineering, Communications, Public Administration, Business Administration, or related field.

  • A Master's degree is an added advantage.


Experience:

  • Minimum of 5 years’ experience in coordinating large-scale events or conferences.


Skills:

  • Strong organizational, time-management, and multitasking skills.

  • Excellent interpersonal, written, and verbal communication skills.

  • Proficiency in Microsoft Office Suite, social media, and collaboration tools.

  • Ability to interact with diverse stakeholders professionally.


Added Advantages:

  • Prior experience with professional or international organizations.

  • Familiarity with the African engineering sector.

  • UIPE membership in good standing.

How to Apply

ONLINE APPLICATION ONLY!


Interested individuals should submit the following via email:

  • A cover letter outlining suitability and understanding of the consultancy.

  • An updated Curriculum Vitae.

  • Copies of academic certificates and testimonials.

  • Contact details of at least two (2) referees.

Send applications to:

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