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Chief Of Unit, Air Operations, P4 job at Regional Service Centre Entebbe (RSCE) | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Chief Of Unit, Air Operations, P4 job at Regional Service Centre Entebbe (RSCE)
Kampala, Uganda
Full-time
About the Organisation
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Director RSCE and the Deputy provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
Job Title
Chief Of Unit, Air Operations, P4 job at Regional Service Centre Entebbe (RSCE)
Job Description
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269 and is part of DOS. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support. In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
This position is in the Regional Service Centre Entebbe (RSCE) in the Financial Reporting Section. The Chief of Section (Finance) at this level reports to the Director RSCE.
Duties and Responsibilities
Manages and supervises activities of the Air Support Unit within the FSDH.
Provides advice to management about the efficient, economical and safe use of the UN air assets.
Establishes and maintains regional scheduled passenger and cargo movement flights and coordinates with Movement Ops & Freight Forwarding Support Unit in FSDH, Air Transport Service and Movement Control Section in HQ and client missions.
Supervises the provision of reliable, cost effective and efficient ad-hoc air transport services for the transportation of passengers and cargo (including dangerous goods requiring special handling), VVIP, cargo, MedEvac, and other support flights on behalf of the LD/OSCM resolving conflicting priorities of supported missions.
Analyzes client missions' air support requests and provides guidance and decision in regard to the air transport feasibility of the requested task.
Develops plans for the efficient and cost-effective utilization of UN long and short-term air charter and standby air charter agreements (SACA) as well as the air assets of missions in the region.
Identifies air tasks and determines how best to meet them utilizing available air charter agreements and missions' air assets.
Coordinates ground handling services with UN missions and commercial service providers.
Plans, reviews and develops air operations in close coordination with supported missions and UNHQ
Reviews cost estimates/analysis for cost comparison against short term commercial charter and other alternatives.
Reviews and approves cost estimates provided to client missions.
Reviews and approve flight schedules prepared by planning officers for publication.
Works in close collaboration with the UNHQ/ATS Aircraft Contracts Management Unit to ensure FSDH goals are achieved.
Development and management of FSDH aviation standard operating procedures:
Develops and implements aviation standard operating procedures (SOP) using references from UN Aviation Manual, ICAO, IATA and host country Civil Aviation standards, practices, procedures and regulations.
Monitors air operations to ensure compliance with Air Tasking Orders, Standard Operating
Procedures UN directives, Department of Operational Support (DOS), Aviation Manual, UN
Aviation Standards for Peacekeeping and Humanitarian Air Transport Operations, UN
Aviation Safety Manual, ICAO standards and recommended practices and the host country's Aeronautical Information Publications.
Supervises the aviation risk management for UN aviation activities in accordance with established procedures.
Closely liaises with supported mission Aviation Sections, International Organizations/Agencies concerning air transport movement matters.
Supervises the preparation of operational plans, performance reports, and responses to internal and external audit observations.
Supervises the development and implementation of standard operating procedures for aviation related processes.
Development and management of unit budget:
Compiles an annual budget forecast of expenditure on aviation activities.
Determines the cost sharing of aviation services rendered by FSDH to client missions using shared air assets and air charter agreement.
Ensures that expenditure on aviation remains within the approved annual budget.
Ensures that air assets utilization remains within the approved limit for any contractual year.
Ensures that UN financial regulations and rules are complied with in all activities of the Air Operations Unit.
Monitoring and compliance:
Monitors the accuracy and validity of data recorded in the aviation information management system.
Evaluates services rendered to Client Missions under long-term aircraft charter agreements, stand-by air charter agreements and ground handling contracts.
Determines technical specifications for air transport services and develop statements of work/requirements.
Monitors application of quality control procedures for all work processes.
Management of unit human resources:
Develops the Air Support Unit Staffing.
Manages the allocation and rotation of appropriate work assignments for staff members in the Unit.
Coordinates individual annual work plans, produce detailed performance assessments and evaluations for staff.
Identifies professional training requirements of staff under command.
Supervises the development of training courses, workshops and other related training activities and coordinates them with regional missions and UNHQ.
Performs other related duties as required.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications and Competencies
Professionalism: Knowledge of logistics operations and practices.
Ability to develop logistics
plans, policies, procedures and new programmes. Ability to provide technical and procedural
advice in a broad range of logistics areas.
Ability to develop, maintain and supervise
accountability systems for materials, services and contracts management.
The ability to analyze and interpret data in support of decision-making and convey resulting information to
management.
Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in meeting c
ommitments, observing deadlines, and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.
Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.
Client Orientation: Considers all those to whom services are provided to be "clients" and
seeks to see things from clients' point of view; Establishes and maintains productive
partnerships with clients by gaining their trust and respect; Identifies clients' needs and
matches them to appropriate solutions; Monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems; Keeps clients informed of
progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments; Adjusts priorities as required; Allocates
appropriate amount of time and resources for completing work; Foresees risks and allows for
contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
Advanced university degree (master's degree or equivalent degree) in Air
Transportation/Aviation Management, Aviation Safety management, Aerospace/Aeronautical
Engineering, or graduation from an equivalent military educational establishment is required.
A first level university degree in combination with professional Training, certification in air transport operations, and two (2) additional years of qualifying work experience in air transport or in a related field, may be accepted in lieu of the advanced university degree.
Job Specific Qualifications
Professional certification in supply chain (CSCP), Supply Chain Operations Reference
(SCOR-P), MCIPS, or equivalent is desirable.
Work Experience
A minimum of seven (7) years of progressively responsible work experience in air transport operations or aviation safety, with at least three (3) years of managerial experience in a position directly related to the coordination of complex air transport operations in the international environment is required.
The minimum years of relevant experience are reduced to nine (9) years for candidates who possess a first-level university degree.
Experience in safety and quality management is desirable.
Knowledge of UN financial regulations and rules is desirable.
Experience in the use of ICAO standards and recommended practices is desirable.
Experience in international operations in a post conflict environment is desirable.
Experience in supply chain and logistics is desirable.
Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards is desirable.
How to Apply
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.