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Lead development and implementation of a financial sustainability plan

• Coordinate preparation of annual operational/project budgets and forecasts for IGCP in accordance with the annual planning cycle and in close collaboration with the Deputy Director and Country Branches

• Support the director in preparing timely and accurate financial reporting to the Audit Committee and the Board in accordance with financial guidelines

• Monitor funding pipeline and perform financial due diligence check of all project proposals before these are submitted for external funding

  
  

Compliance and reporting:

• Ensure adherence to IGCP finance and administration policy and procedures and countryspecific tax and labor laws in all countries where IGCP is registered

• Ensure compliance to donor-specific terms and conditions and grant reporting, including monthly, grant, and year-end financial closing

• Report to IGCP coalition offices and donors, and maintain complete files on all grants and records of financial and technical reports

• Identify, monitor and report on financial risks and ensure appropriate mitigation measures are in place and adhered to

• Prepare monthly financial reports for project and operations for review by the Deputy Director and approval by the IGCP Director

• Lead on organizing and ensuring internal and external audits are properly conducted, and that there is adequate and timely follow-up of audit recommendations

• Ensure adherence to and application of anti-fraud and corruption measures within IGCP

Financial systems:

• Maintain adequate financial software system(s)

• Develop and upload into the system operational and activity budget lines, figures and codes and budget figures,

• Disseminate budget codes to all other finance and programme staff

• Ensure support and information is available to all IGCP staff to enable them perform their administrative duties and to enter required financial data into software system

• Provide or arrange for adequate training of finance staff to keep up to date with latest developments and system updates

• Regularly evaluate and identify weaknesses in the finance and administration system including internal controls and work constructively with the finance and administration team to constantly strengthen the system

• Cash flow, projections and accounting

• Conduct regular projection and analysis of financial situation and advise the IGCP Director to ensure adequate funds for IGCP operations and strategy implementation

• Ensure adequate cash flow for approved activities at all IGCP offices for uninterrupted program implementation

• Coordinate and approve timely transfers of funds to field offices in accordance with internal financial policies

  
  

• Maintain a comprehensive list of IGCP receivables and ensure timely submission of invoices and confirmation of receipt of funds

• Prepare, administer, and control updated list of approved suppliers, consultancy contracts/ agreements and sub-grants

Administration and supervision:

• Ensure that the IGCP Directorate and branch offices have appropriate financial and administrative structures in place with qualified staff

• Supervise and provide effective line management for finance and administration staff and Senior Head of Human Resources (under recruitment), ensuring that they have clearly defined objectives, indicators of achievement, and quarterly/annual workplans