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Assistant Secretary job at Muni University | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, you might be interested in Assistant Secretary job at Muni University
Arua, Uganda
Full Time
About the Organisation
Muni University is a public multi-campus university in Uganda. It is one of the public universities and degree-awarding institutions in the country, licensed and supervised by the Uganda National Council for Higher Education.
Job Title
Assistant Secretary job at Muni University
Job Description
Provide comprehensive administrative support to the Secretary and other senior staff members.
Duties and Responsibilities
Provide comprehensive administrative support to the Secretary and other senior staff members.
Assist in managing and coordinating office activities, including scheduling meetings, appointments, and travel arrangements.
Maintain accurate and organized records of meetings, correspondence, and other important documents.
Prepare, proofread, and edit correspondence, reports, and other documents as needed.
Act as the first point of contact for internal and external communications, including handling phone calls, emails, and in-person inquiries.
Draft and distribute internal communications and notices to staff, students, and other stakeholders.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications and Competencies
Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
Additional training or certification in office administration or secretarial skills is a plus.
Minimum of 2-3 years of experience in an administrative or secretarial role, preferably in an educational or institutional setting.
Experience in handling office correspondence, scheduling, and record-keeping.
Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint) and email applications.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail and accuracy in documentation and record-keeping.
Capable of drafting, formatting, and proofreading various types of documents and reports
How to Apply
Applications are invited from suitably qualified Ugandans to fill vacant position at Muni University. Typed application letters should be submitted in triplicate to the University Secretary, Muni University, P. O. Box 725, Arua, or the Kampala Liaison office in Makerere University Lincoln House A1 to be received not later than Monday 16th, September 2024 at 5:00pm.
The application letter should bear the title of the post and the reference number specified against the vacancy.
Applicants should attach three sets of certified photocopies of their Academic Documents and
Professional Certificates, National Identity Card and three recent passport size photographs, a typed and signed CV, evidence of previous employment (contract document(s), appointment letter(s) and Certificate(s) of Service) and any other relevant documents. Where it is required, applicants for academic positions should attach evidence of publications and graduate research supervision.
The application must include the applicant's telephone contact, e-mail address and telephone numbers of three referees.
An applicant who shall not formally receive communication from the University on completion of the selection exercise should consider him/herself unsuccessful.
Applications for the advertised jobs can be sent on the University website, www.muni.ac.ug
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