Assistant Records Officers job at Lira University | Apply Now

Records Management: Assist in the creation, organization, and maintenance of physical and electronic records. This includes filing, sorting, labeling, and indexing documents according to established guidelines.

Data Entry and Updating Records: Input data into records management systems and ensure that all records are current, accurate, and complete. Update records as needed to reflect new information or changes.

Retrieval and Distribution of Records: Retrieve documents or records as requested by staff or management, ensuring proper tracking and security of information. Distribute records to authorized personnel when required.

Archiving and Disposal: Assist in the archiving of inactive records and ensure proper disposal of outdated or unnecessary records in compliance with organizational policies and legal requirements.

Compliance and Security: Ensure that all records are managed in compliance with legal, regulatory, and organizational standards. Maintain the confidentiality and security of sensitive information.

Record Audits and Inventory: Participate in periodic audits of records to verify accuracy and completeness. Assist in maintaining an inventory of all records, identifying any gaps or discrepancies.

Supporting Digitalization: Help in the digitization of physical records, including scanning documents and ensuring they are correctly stored in electronic records management systems.

Customer Service: Provide assistance to staff and other stakeholders in locating and using records. Respond to inquiries about records management processes and policies.

Training and Support: Assist in training staff on records management policies, procedures, and systems. Provide support and guidance as needed.

General Administrative Tasks: Perform other clerical and administrative duties, such as managing correspondence, maintaining office supplies related to records management, and assisting with special projects.