Administrative Officer/Personal Assistant to the Operations Manager job at Einstein Rising | Apply Now

Operational Assistance:

• Assist in the coordination and execution of operational plans.

• Track and update operational progress, flagging any issues that require attention.

• Liaise with internal departments to ensure smooth workflow and communication.

• Conduct research and compile data for operational decision-making.

Communication and Liaison:

• Act as the first point of contact for external stakeholders when dealing with the Operations Manager.

• Facilitate communication between the Operations Manager and other team members.

• Take minutes during meetings and follow up on action items.

Travel and Logistics:

• Arrange travel and accommodation for the Operations Manager.

• Prepare travel itineraries and process expense reports.

Confidentiality and Professionalism:

• Handle sensitive information with discretion and maintain confidentiality at all times.

• Uphold professional conduct and ensure adherence to company policies.

Administrative Support:

• Manage daily schedules, appointments, and meetings for the Operations Manager.

• Handle correspondence, including emails, letters, and phone calls, on behalf of the Operations Manager.

• Prepare reports, presentations, and documents as required.

• Maintain an organized filing system for documents and records.

Administration Responsibilities:

• Oversee daily administrative operations, including procurement and asset management.

• Ensure compliance with human resource policies and company laws.

• Manage office supplies, IT resources, and facility maintenance.

• Support recruitment, onboarding, and training of staff.

• Coordinate meetings, events, and office logistics.

Reception Work:

• Answer and direct incoming calls to the appropriate personnel.

• Manage front desk activities, including handling inquiries and providing information.

• Maintain a tidy and welcoming reception area.