Administrative Assistant NGO Jobs – GOAL Uganda | Apply Now

Front Desk Management

• Receive visitors to office in a professional manner.

• To ensure the outside reception area is kept clean and tidy

• Liaise with logistics and drivers regarding travel arrangements as required.

• Processing visitors’ identification cards

Internal & External Communication

• To maintain a mail log recording all outgoing and incoming correspondence

• Management of Front Office Stationery supplies

• Manage Front office stationery to ensure that stocks are maintained at adequate levels for the efficient running of the office.

• Place quantity orders for office supplies and ensure Order / Purchase Form is completed and submitted to.

Procurement Support

• Assist procurement department with the fulfilling of orders received including sending inquiry forms and sourcing quotations from pre-qualified suppliers.

• Assist with updating of procurement order tracking system (OTS).

• Assist in developing tracker all for monthly payments under FWAs.

• Assist with scanning of procurement paperwork and ensuring comprehensive procurement records are maintained as per guidelines.

• Provide administrative support to the Procurement team and where required prepare documentation for orders, including payment requisition forms etc.

• Assist in setting up inventory and maintenance list for all furniture and non-asset items in Kampala office.

• Provide administrative support in preparing replacement and maintenance plan for any office inventory / furniture items.

• Ensure inventory list of fire extinguishers and first aid kits are kept and service plan in place

• Assist in booking of hote9l accommodation booking and transport for GOAL staff and maintain tracker of booking request.