Administrative Assistant job at International Fertilizer Development Center (IFDC) | Apply Now

Administrative Support:

• Oversee general office administration, including following up to ensure the Janitor maintains a clean, organized, and well-equipped office environment;

• Manage conference and visitor arrangements, including scheduling, accommodation, and logistics support;

• Ensure the proper maintenance and storage of administrative records and project documentation;

• Support the preparation and monitoring of advance requests and follow-up on expense liquidations.

Procurement Management:

• Oversee the procurement process, ensuring compliance with IFDC policies and donor guidelines;

• Prepare purchase requisitions, seek competitive quotations, and ensure timely delivery of goods and services;

• Maintain accurate procurement records, including vendor information, purchase orders, and delivery confirmations;

• Track and manage office supplies and inventory to ensure availability and accountability.

Logistical Coordination:

• Manage office logistics, including coordinating transport, deliveries, and office supplies;

• Organize and support project meetings, workshops, and other events;

• Ensure smooth coordination of field visits, including travel arrangements and logistical support.

Documentation and Reporting:

• Maintain organized and up-to-date records of procurement, financial transactions, and administrative documents;

• Support the preparation of periodic administrative and procurement reports;

• Ensure all documents are filed appropriately and accessible for audits and reviews.