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Administrative Assistant job at Donswift Company Limited | Apply Now

Are you looking for Administrative jobs in Uganda 2024 today? then you might be interested in Administrative Assistant job at Donswift Company Limited

Kampala, Uganda

Full Time

Deadline:

6 Nov 2024

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About the Organisation

Donswift Company Limited is a consultancy firm based in Uganda, established in 2020. The company offers services in three primary areas: business consultancy, marketing and research, and recruitment and human capital development. Their mission is to empower businesses with the strategies, tools, and personnel needed for growth and success.

Donswift works closely with organizations to identify challenges, develop tailored solutions, and implement strategies that drive transformation. Their marketing and research services focus on helping businesses strengthen their brand presence, while their recruitment services are aimed at finding the best talent to meet their clients' needs.

Job Title

Administrative Assistant job at Donswift Company Limited

Donswift Company Limited

Job Description

The Administrative Assistant will support the law firm’s financial and administrative functions, ensuring accuracy in bookkeeping, compliance with statutory requirements, and efficient office management. This role involves handling daily accounting tasks, managing petty cash, filing returns (NSSF and PAYE), invoicing, and providing general administrative support. The ideal candidate will possess a foundational knowledge of accounting practices and a proactive approach to administrative duties.

Duties, Roles and Responsibilities

Maintain accurate and up-to-date bookkeeping records, including recording financial transactions, reconciling accounts, and ensuring compliance with the firm’s financial policies.
Manage petty cash, including disbursement, record-keeping, and reconciling expenses to ensure proper control and accountability.
Assist in preparing monthly and annual financial reports as required.
Prepare and file monthly NSSF and PAYE returns in compliance with local tax regulations, ensuring timely submission to avoid penalties.
Keep updated records of statutory payments and support with any other regulatory requirements.
Liaise with external auditors and tax authorities as needed.
Generate and issue invoices to clients accurately and on time, following up on outstanding payments to ensure timely collection.
Maintain an organized record of all invoices, receipts, and transactions to support transparent financial tracking and reporting.
Prepare monthly billing summaries and support with accounts receivable reconciliation.
Provide general administrative support, such as managing office supplies, filing documents, and maintaining an organized filing system for financial records.
Answer client inquiries related to invoices and payments, providing professional customer service to uphold the firm’s reputation.
Assist with any other administrative tasks as needed to ensure smooth office operations.