Administration Officers job at Uganda National Oil Company (UNOC) Limited | Apply Now

Administrative Support:

• Perform general administrative duties, including answering phone calls, responding to emails, and handling correspondence.

• Manage office supplies and inventory, ensuring timely ordering and restocking.

Record Keeping and Documentation:

• Maintain accurate records and files, both electronic and paper-based.

• Prepare and manage documents, reports, and presentations.

Scheduling and Coordination:

• Schedule and coordinate meetings, appointments, and events.

• Manage calendars for executives or departments as needed.

Office Management:

• Ensure the office environment is clean, organized, and well-maintained.

• Coordinate with cleaning and maintenance services.

Financial Administration:

• Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and reimbursements.

• Handle petty cash and maintain financial records.

Customer Service:

• Provide assistance and information to visitors, clients, and staff.

• Address and resolve any administrative issues or concerns.

Communication:

• Draft and distribute internal communications, such as memos and announcements.

• Assist in the preparation of external communications and marketing materials.

Project Support:

• Assist in the planning and execution of projects and initiatives.

• Provide support in research, data collection, and analysis.

Compliance and Reporting:

• Ensure compliance with company policies and procedures.

• Prepare and submit reports as required by management.

Technology and Equipment:

• Operate and maintain office equipment, such as printers, copiers, and computers.

• Provide basic IT support and liaise with IT departments for technical issues.

Staff Support:

• Assist in onboarding new employees and organizing training sessions.

• Maintain employee records and manage HR-related administrative tasks.