Administration Assistant/Receptionist job at World Education | Apply Now

Receive and answer telephone calls and receive all visitors in a professional and courteous manner and direct them to appropriate staff member.

Distribute office mail and send out mail/packages to the appropriate hosts and couriers.

Develop and update an office mailing and contacts list.

Assist with travel and logistics arrangements for staff and visiting headquarter staff, if applicable, including hotel bookings and airline reservations.

Participate in the development of, and manage JSI/WE welcome packages for visitors;

Assist to arrange and coordinate office conferences/retreats, and other office events and ensure its documentation, minutes are tracked, signed, and filed.

Assist the Finance & Administration Manager with receiving all maintenance requests for office maintenance, IT problems, internet connections, phones and any other request for repairs; contact service providers for repairs and assistance; serve as main contact person for service providers; follow-up to ensure that all problems are fixed; keep log of all maintenance problems, calls and date when service completed;

Maintain office-wide calendar of meetings and use of conference room and ensure meeting room set-up. Manage meeting/conference room set-up

Prepare minutes of staff meetings as requested;

Plan, organize and oversee all special office maintenance/works and activities whenever needed;

Ensure that in your line of duty, you are aware of child safeguarding principles and guidelines and apply it in your day-to-day roles as you interact with communities and children.

Ensure promotion of safe child practices and mitigation, prevention and reporting of violations of children to ensure compliance; Carry out other tasks as assigned by your supervisor or designee.